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Job Description
The Senior Assistant Company Secretary is a governance leadership role with accountability for plc level governance, disclosure obligations and shareholder-related requirements, within a dual listed (UK and US) FTSE 100 company. They will support the Group Deputy Company Secretary in oversight of statutory and regulatory compliance, market disclosures and Board and Committee governance, ensuring robust and high-quality governance standards.
Key responsibilities include:
• Plc governance
Oversight of statutory, listing and disclosure obligations in line with UK and US-listed requirements.
Ensure governance processes, controls and documentation meet regulatory requirements and best practice standards.
Oversee implementation and operation of key governance policies, including compliance with the Market Abuse Regulations.
Oversight of plc regulatory filings and market disclosures, including stock exchange announcements, SEC filings and Companies House submissions.
Maintain a forward looking view of governance, regulatory and best practice developments impacting the Group.
• Board and Committee governance
Act as Secretary to a plc Board Committee and the Group Disclosure Committee, ensuring effective governance, decision making and information flow.
Lead the preparation of Company Secretariat papers for the plc Board and its Committees ensuring consistency, quality and compliance.
Support the internally facilitated Board Performance review, including analysis of results and reporting to the Board.
Provide governance advice and support to the Chair, Non Executive Directors and senior stakeholders.
• Corporate reporting and disclosure
Lead the Company Secretariat workstream for the Annual Report, including ownership of governance reporting.
Oversee governance review processes for half year results and quarterly trading updates.
Provide oversight on related party transactions and management of conflicts of interests.
• AGM and shareholder governance
Lead governance aspects of the AGM, ensuring regulatory compliance and high quality shareholder communications.
Oversight of key shareholder processes, including dividend payments.
Manage the relationship with the Registrar and ADR Depository provider, supporting strategic initiatives, and ensuring effective service delivery.
• Line management of the Assistant Company Secretary and Senior Company Secretarial Assistant, setting clear governance standards and expectations.
• Deputise for the Group Deputy Company Secretary, as required.
Key responsibilities include:
• Plc governance
Oversight of statutory, listing and disclosure obligations in line with UK and US-listed requirements.
Ensure governance processes, controls and documentation meet regulatory requirements and best practice standards.
Oversee implementation and operation of key governance policies, including compliance with the Market Abuse Regulations.
Oversight of plc regulatory filings and market disclosures, including stock exchange announcements, SEC filings and Companies House submissions.
Maintain a forward looking view of governance, regulatory and best practice developments impacting the Group.
• Board and Committee governance
Act as Secretary to a plc Board Committee and the Group Disclosure Committee, ensuring effective governance, decision making and information flow.
Lead the preparation of Company Secretariat papers for the plc Board and its Committees ensuring consistency, quality and compliance.
Support the internally facilitated Board Performance review, including analysis of results and reporting to the Board.
Provide governance advice and support to the Chair, Non Executive Directors and senior stakeholders.
• Corporate reporting and disclosure
Lead the Company Secretariat workstream for the Annual Report, including ownership of governance reporting.
Oversee governance review processes for half year results and quarterly trading updates.
Provide oversight on related party transactions and management of conflicts of interests.
• AGM and shareholder governance
Lead governance aspects of the AGM, ensuring regulatory compliance and high quality shareholder communications.
Oversight of key shareholder processes, including dividend payments.
Manage the relationship with the Registrar and ADR Depository provider, supporting strategic initiatives, and ensuring effective service delivery.
• Line management of the Assistant Company Secretary and Senior Company Secretarial Assistant, setting clear governance standards and expectations.
• Deputise for the Group Deputy Company Secretary, as required.