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Job Description
Analyst, Procurement (Female/Male)
Department: IT
Employment Type: Fixed Term Contract
Location: Poland, Katowice
Description
The IT Procurement Coordinator oversees the daily activities of the technology purchasing function; reviews technology purchasing decisions, orders, and vendor contracts; assists with the ordering of materials and supplies from vendors; researches, interviews, and negotiates with suppliers to obtain prices and specifications; creates purchase orders for the acquisition of materials and performs related administrative tasks. This position should be and remain familiar with a variety of the field's concepts, practices, and procedures. IT Procurement Coordinator is a Forterro Group level position.
Responsibilities
- Contract and license management
- Create purchase requisitions and purchase orders
- Provide pricing quotes for items and preparing orders with suppliers
- Vendor and distributor relationship management
- Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts
- Negotiate with vendors for the best price over contracted services and purchases.
- Manage Finance department and IT Management relationship
- Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information
- Works with IT Support to maintain repository of enterprise software licenses/keys
- Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment.
- Research products and equipment; prepare product/equipment specifications
- Research websites/contact vendors to gather technical information and prices on supplies and equipment .
- Recommend the most effective procurement strategy
- Assist with drafting, revising, and circulating purchase and procurement guidance
- Budget execution validation, involved in the yearly process for budget creation
Skills, Knowledge & Expertise
- Bachelor of Science with a minimum of two to three years of significant work experience working in a high volume fast paced office environment with high degree of responsibility.
- Experience with software licensing and volume purchasing agreements for the major enterprise system software suppliers (e.g., Dell, Microsoft, Atlassian...)
- Experience in presenting technology recommendations from a business perspective.
- Experience in planning and carrying out software license audits & reconcilements.
- Certification in Software License Management as an advantage.
- Communicative German language.
- Communicative English language.
- You will be articulate, with excellent communication skills, able to listen and provide answers
- You will be a passionate individual who has the ability to change others way of thinking
- You will have excellent attention to detail and data management skills