Inventory and Assets Specialist (9250)

JOB GOAL:

Supports district-wide inventory and asset management activities; develops, implements, and maintains a comprehensive asset tracking system for all district equipment in compliance with district policy, USFR requirements, and applicable state and federal regulations.

QUALIFICATIONS: 

• High school diploma or equivalent
• Valid Arizona driver's license
• Ability to compose inventory reports and documentation for administrative, audit, and compliance purposes
• Strong organizational, analytical, and problem-solving skills
• Ability to multitask and manage multiple inventory projects simultaneously
• Ability to compose inventory reports and documentation
• Familiarity with computerized asset or inventory management systems
• Proficiency with Microsoft Excel and database reporting tools
• Experience working in a K-12 public school district, public sector, or large organization preferred
• Attention to detail with a high level of accuracy
• Willingness to attend training when necessary
• Experience in inventory control, asset management, or related field preferred
• Must pass a background clearance
• Must obtain an Arizona IVP Level One Fingerprint Clearance Card

TERM OF EMPLOYMENT: 261 Days; 12 Months 

COMPENSATION: Per QCUSD salary schedule for applicable position

BENEFITS: As per QCUSD District policy 

REPORTS TO: Director of Business Services

EVALUATION: Initial evaluation to be completed no later than ninety (90) days after the first day of work; thereafter, annually by supervisor.

HOURS: 40 hours per week and may require longer hours - Monday-Friday 6:30 a.m.-3 p.m.

CLASSIFICATION: Hourly, Non-exempt

PERFORMANCE RESPONSIBILITIES:

Responsibilities shall include, but not be limited to, the following: 

1. Implements and maintains a standardized asset tracking method for all district-owned equipment
2. Tags and tracks technology assets including, but not limited to, laptops, Chromebooks, tablets, audiovisual equipment, and peripherals
3. Coordinates asset surplus and disposal processes in collaboration with Purchasing, IT, and Business Services
4. Maintains confidentiality and safeguards sensitive financial and asset-related information
5. Physically labels, identifies, and records devices, furniture, and equipment using asset tags
6. Maintains a centralized asset inventory database
7. Conducts site visits to document, verify, and reconcile existing assets
8. Maintains accurate inventory records and updates asset status changes, including transfers, surplus, and disposals in accordance with USFR guidelines
9. Monitors equipment lifecycles and assists with replacement planning
10. Tracks missing, lost, or relocated items and assists in reducing loss or misplacement
11. Prepares and provides inventory and asset reports to IT, finance, and site administrators
12. Assists with annual and periodic physical inventory audits
13. Collaborates with departments to ensure compliance with district asset control procedures
14. Researches and resolves inventory discrepancies prior to final reporting
15. Job responsibilities include areas where considerable financial liability may occur, requiring attention to detail and adherence to established procedures
16. Many duties are not covered by specific procedures and require independent judgment, decision-making, and problem-solving
17. Performs other job-related duties as assigned to advance district priorities.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and walk for extended periods of time, as well as to talk and hear. The employee is frequently required to apply physical exertion including running, jumping, climbing, tugging, lifting, pulling, and restraining. The employee must occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to wet and/or humid conditions, outside weather conditions and extreme heat or cold.

The noise level in the work environment is usually moderate.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Notice of Nondiscrimination

Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. Queen Creek Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Title IX Coordinator 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480- 987-7418 and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.

El Districto Escolar Unificado de Queen Creek no discrimina en base a su raza, color, religi�n, origen nacional, sexo, discapacidad, edad, o la orientaci�n sexual para la admisi�n y su acceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones y proporciona un acceso igualitario a los Boys Scouts y otro grupos de j�venes designados. El Distrito Escolar Unificado de Queen Creek tampoco discrimina en sus pr�cticas de empleo y contrataci�n. Los siguientes empleados han sido designados para manejar las preguntas en cuanto a las p�lizas de no discriminaci�n: Coordinadora de T�tulo IX 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-7418 and Funcionario de Cumplimiento para la Secci�n 504/ADA, Director de Educaci�n Especial, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.