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Bryant Public Schools

Special Education Secretary - Due Process

Bryant Public Schools
Special Education DepartmentPosted 1 weeks ago
Secretarial/Clerical/

Job Description

Bryant School District

Special Education Secretary - Due Process

 

Department: Special Education Job Status: Full Time
FLSA Status: Non-Exempt Reports To: Special Education Director or Assistant Special Education Director
Grade/Level: Classified Amount of Travel Required: Varies
Job Type: Regular Positions Supervised: None
Work Schedule: 
195-day contract. Hours are typically 7:30-4:00 daily with a 30-minute lunch and two 15-minute breaks. However, the daily schedule may vary depending on the needs of the district.  

 

POSITION SUMMARY
Perform clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, interacting by telephone and in person with school personnel, students, parents and patrons, and other tasks and responsibilities applicable to the public school environment.

 

ESSENTIAL FUNCTIONS

 

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

 

Essential Functions Statement(s)
• Use computers for various applications, such as database management or word processing.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Compose letters or other correspondence using correct grammar, word usage, spelling, and punctuation.
• Create, maintain, and enter information into databases.
• Receive, process paperwork, and make appropriate computer entries for all new student referrals and re-evaluations. 
• Schedule referral evaluations and make arrangements for testing in other languages as required.
• Input data into school management software (E-School) for state reporting purposes.
• Gather information on students transitioning from state/local agencies for use in making appropriate school placements.
• Organize and track all EIS students.
• Schedule interpreters for special education students as required.
• File due process and annual review paperwork for all district special education students and update active files as needed.
• Assist with inactive file storage.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Maintain scheduling and event calendars.
• Complete forms in accordance with district, state, or federal guidelines.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Make copies of correspondence or other printed material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Conduct searches to find needed information, using such sources as the Internet.
• Mail newsletters, promotional material, or other information.
• Learn to operate new office technologies as they are developed and implemented.
• Train and assist staff with computer usage.
• Prepare conference or event materials, such as flyers or invitations.
• Report suspected bullying to building principal or designee as required by Arkansas law and district policies.
• Report to the proper authorities any cases of suspected child maltreatment, neglect, or abuse.
• Adhere to all policies of the District.
• Perform other duties as assigned by the Special Education Director or Assistant Special Education Director.

 

 

POSITION QUALIFICATIONS
Competency Statement(s) 
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of parent, student, and patron needs while following district procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Goal Oriented - Ability to focus on a goal and obtain a pre-determined result.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Loyal - The trait of feeling a sense of duty to the employer.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Project Management - Ability to organize and direct a project to completion.
• Punctuality - Ability to report to work on time on a day-to-day basis.
• Regular attendance - Exhibiting regular attendance in order to perform duties in a satisfactory manner.
• Reliability - The trait of being dependable and trustworthy.
• Responsible - Ability to be held accountable or answerable for one's conduct.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

 

 

SKILLS & ABILITIES

 

Education:
High School Graduate or General Education Degree (GED): Required 
Associate's Degree (two year college or technical school): Preferred 

 

 

Experience:
Previous secretarial experience preferred. 

 

 

Computer Skills:Shall be able to demonstrate an acceptable level of proficiency with computers and programs associated with the position.

 

Other Requirements:1. Successful completion of pre-employment background checks.
2. Appropriate personal and professional conduct at all times while around students and other staff members.

 

PHYSICAL DEMANDS

 

N (Not Applicable) Activity is not applicable to this position. 
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day) 
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) 
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day) 

 

Physical Demands Lift/Carry 
Stand O 
Walk O 
Sit C 
Manually Manipulate F 
Reach Outward F 
Reach Above Shoulder O 
Climb O 
Crawl N 
Squat or Kneel O 
Bend O 
Grasp F 
Speak C 

 

10 lbs or less F 
11-20 lbs F 
21-50 lbs O 
51-100 lbs N 
Over 100 lbs N 

 

Push/Pull 
12 lbs or less F 
13-25 lbs O 
26-40 lbs O 
41-100 lbs N 

 

 

 

Other Physical Requirements 
• Vision (Near, Distance, Color, Peripheral, Depth) 
• Sense of Sound - Ability to carry on normal conversations and communicate by telephone. 

 

 

WORK ENVIRONMENT 
Most work is performed in an indoor office environment. The sound level ranges from very quiet to moderate depending on the activities being conducted.

 

Employee Signature: Date: 

 

 

The Human Resources Department has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Bryant School District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.

It is the policy of the Bryant School District not to discriminate on the basis of age, sex, race, color, religion, national origin, or disability in its educational programs, activities, or employment practices.

 



 

 

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Special Education Secretary - Due Process at Bryant Public Schools | Renata