Team Assistant

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org Regional Context The Middle East and North Africa, Afghanistan, and Pakistan Region serves twenty two countries across different income groups, of which fourteen are active/potentially active IBRD/IDA borrowers (Afghanistan, Algeria, Djibouti, Egypt, Iran, Iraq, Jordan, Lebanon, Morocco, Pakistan, Syria, West Bank and Gaza, Tunisia, and Yemen), with a total of 251 projects and over $51 bn in total commitment. Eight are users of the Region's non-lending services, mostly on a reimbursable basis (Bahrain, Kuwait, Libya, Malta, Oman, Qatar, Saudi Arabia, and the United Arab Emirates). The mission of the region is to foster sustainable growth with a focus on job creation and poverty reduction, economic and social inclusion, and good governance. The region attaches importance to creating a supportive work environment based on the values of teamwork, transparency, trust, and client service, underlined by professional excellence. The region places high value on diversity. The region is organized into seven Country Departments (CMUs), the Office of the Regional Chief Economist, and the Development Effectiveness Unit (MNADE). With an expanded regional strategy, the World Bank aims to help the region weather the current crises, move from stabilization to transformation, unlock its vast economic potential of youth and women, develop its human capital to adapt to global megatrends, and foster innovation. The Middle East, North Africa, Afghanistan and Pakistan Region: https://www.worldbank.org/en/region/mena. Country Management Unit Context: The Team Assistant will join the Regional World Bank Group Regional Hub in Riyadh, a vibrant regional office that manages a growing portfolio of advisory and knowledge services, working in close partnership with government and private sector institutions in Saudi Arabia, the GCC countries, and the wider MENAAP region. The office houses a diverse team of local and international sector specialists and operations support staff. The World Bank team the Regional Vice President and his front office, a Regional Hub Manager, Regional Directors that oversee the five World Bank Verticals (Prosperity, Planet, People, Infrastructure, and Digital), several Regional Practice Managers,, two Senior Operations Officers, a Senior Knowledge Officer, and a Senior Communications Officer for the World Bank. The office also includes a team from the International Finance Corporation (IFC) and the Multilateral Investment Agency (MIGA) – working together with the World Bank as one World Bank Group team. The office manages a wide array of strategic and results-oriented activities that support the achievement of the Vision 2030 and the government’s longer-term goals. The World Bank’s GCC Country Department: https://www.worldbank.org/en/country/gcc The Team Assistant will be based in Riyadh to support the Reimbursable Advisory Services (RAS) program in the Kingdom of Saudi Arabia. Roles Responsibilities: Under the guidance of the Regional Hub Manager in Riyadh, the team assistant is expected to primarily focus on supporting the administration of the KSA Operational tasks and country office functions. The key roles and responsibilities include the following: • Provides quality control of internal and external documents, reviews documents for accuracy and adherence with World Bank guidelines and procedures. • Assists in drafting, editing, formatting, and production of documents and correspondence. • Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank. • Solves non-routine problems and responds to requests requiring research to address query at hand. • Provides assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up. Build a database of participants and draft event reports, etc. • Coordinates travel requests for consultants if necessary. Supports Task Team Leaders (TTLs) on the different tasks related to their work: • Assists with coordination of mission agendas as needed. • Maintains current distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data. • Maintains up-to-date work unit project and other files (both paper and electronic). • Manages logistics requests for the visiting missions of the units. • Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff. • Collaborates with other team members and contributes productively to the team’s work and output. Fully involves others in the work of the team. • Generates reports as needed • Assist with any other administrative and operational matters in the MAPSA Department. • Back-up other colleagues in the office when needed.