Office Administrator, Provost's Office

Summary: The Office Administrator plays a vital role in helping ensure day-to-day operations in the Provost's Office run smoothly in support of the University's academic mission. This role provides administrative support to multiple leaders and teams, balancing routine business process and record management priorities with special projects. You'll collaborate closely with colleagues and university partners, manage digital records, ensure web content is up to date and accessible, and use a variety of online systems to deliver timely, accurate service. The ideal candidate is professional, organized, detail-oriented, discreet with sensitive information, and eager to learn new tools and processes as they evolve. The university offers a robust benefits package as well as professional development opportunities. Duties Responsibilities: Travel, Purchasing, and Reimbursements – Arranges for travel, lodging, and conference registrations; processes payments/reimbursements for assigned administrators and their teams. Assists with purchasing for Provost’s Office. Record and Information Management – Serves as Records Liaison for the Provost’s Office: advises on RIMS retention/disposal requirements, communicates protocol updates, maintains tracking log, and manages record storage/disposal. Maintains complex, confidential records; digitizes documents and organizes Box files according to detailed protocols; ensures data integrity/security. Executive Advisor support/backup – Drafts confidential correspondence/reports and proofreads documents. Researches internal/external sources (BANNER, unit databases, archived files) to locate information and produce specialized reports; compiles and formats materials for dissemination. Provides confidential backup support to the Provost in the absence of the Executive Advisor and backup coverage for the Faculty Files Office. Academic Integrity Council support – Processes violation forms; manages confidential database; coordinates hearings and assembles evidence; tracks completion of training/sanctions. Adjunct Hiring and Accreditation Documentation – Responsible for organizing and maintaining adjunct faculty hiring requests, Oral English Proficiency certification, and required training completion data for HLC accreditation documentation. Event and Meeting Planning – Coordinates meeting arrangements; organizes logistical details for faculty recognition and other events. Web Content Management – Edits and reviews Academic Affairs and Academic Integrity websites to keep content current and aligned with institutional standards/best practices.