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Job Description
Description
ActioNet has an immediate opportunity for an Administrative Assistant (Temp-to-Hire) located in Vienna, Virginia.
You will be the (friendly) first impression of the company, welcoming guests and setting the tone for a positive, well-organized office experience. In this role, you’ll keep daily operations running smoothly by providing proactive administrative support and serving as a go-to resource for both visitors and staff. With professionalism, discretion, and a keen eye for detail, you’ll help ensure everything stays on track. This position is fully on-site and requires full-time office presence.
Key Responsibilities
- Serve as the professional front desk presence, greeting and assisting visitors with courtesy and efficiency
- Answer and direct phone calls, emails, and in-person inquiries
- Organize and schedule appointments, meetings, and conference calls
- Book conference rooms and coordinate meeting logistics
- Order and maintain office supplies and inventory; anticipate and expedite supply needs
- Cover the reception desk as needed
- Receive, sort, and distribute mail and deliveries
- Manage shipping, packaging, and outgoing correspondence
- Support copying, production, binding, scanning, and preparation of marketing and presentation materials as needed
- Research and create presentations and reports
- Maintain and improve administrative systems and office processes
- Manage multiple projects while meeting deadlines
- Maintain confidentiality when handling sensitive information
- Provide general support to leadership and staff, including confirming reservations and coordinating logistics
Qualifications
- Proven experience as an Administrative Assistant or in a similar role
- Strong knowledge of office management systems and procedures
- Excellent time management skills with the ability to multitask and prioritize effectively
- High attention to detail and strong problem-solving skills
- Outstanding written and verbal communication skills
- Strong organizational and planning abilities
- Proficiency in Microsoft Office Suite
- Demonstrated professionalism, discretion, and sound judgment
ActioNet is a CMMI-DEV Level 4, CMMI-SVC Level 4, ISO 20000, ISO 27001, ISO 9001, HDI-certified, woman-owned IT Solutions Provider with strong qualifications and expertise in Agile Software Engineering, Cloud Solutions, Cyber Security and IT Managed Services. With 24+ years of stellar past performance, ActioNet is the premier Trusted Innogrator!
ActioNet is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
********Direct Applicants, only. No Agencies, No third-party recruiters, please********