Grant and Contract Administrator I

Contracts: Review and monitor incoming award agreements; coordinate with ERAS(Engineering Research Administrative Services) Sponsored Projects to ensure timely execution of all award documents and contracts. Review budget loads for new sponsored project accounts and notify the Business Office team of newly established accounts for tracking and reconciliation purposes. Maintain accurate records of all executed agreements and funding documents to support internal reporting and compliance. Post-Award Administration: Conduct monthly reviews of sponsored project accounts to identify new accounts, track project end dates, and monitor for deficits or unusual expenditures. Analyze deficit accounts and communicate detailed explanations and recommended actions to the Director for resolution. Prepare and submit invoices for externally funded accounts not invoiced by Sponsored Projects, ensuring timely and accurate billing in compliance with sponsor requirements. Respond to inquiries from the Business Office staff and fund accountants regarding grant-related financial transactions, ensuring clarity and compliance. Provide budget projections and spending forecasts to Principal Investigators (PIs) upon request, utilizing current expenditure trends and award timelines. Collaborate with Sponsored Projects Post-Award staff to backstop accounts as needed and ensure uninterrupted project operations. Review and approve effort certification reports related to sponsored research and non-sponosored accounts. Assist faculty and Business Office personnel with developing and maintaining funding plans for ongoing and future research expenditures. Stay current on and interpret applicable university, state, and federal rules, regulations, and policies related to research administration; ensure their proper application across sponsored projects. Disseminate relevant policy updates and regulatory changes to the Business Office team to maintain compliance. Coordinate and process Winter/Summer supplemental compensation for faculty and Graduate Research Assistants by gathering appropriate funding information, completing required forms, securing approvals, and submitting them to the appropriate administrative office. Support award close-out procedures, including final reporting, reconciliation, and documentation of residual balances or deficits. Review, prepare, and approve procurement and financial transactions including requisitions, purchase orders, reimbursements, Pcard purchases, and internal billings; assist in vendor setup as needed. Financial Reports and Account Reconciliation: Compile and provide quarterly reports to the Director, Faculty(PIs), and Department Heads, comparing proposal submissions with awarded grants and foundation funding outcomes. Prepare and assist in the development of financial and administrative reports to support internal planning and budgeting processes; analyze and interpret financial data to support decision-making. Participate in the monthly financial reporting cycle, ensuring data accuracy and timeliness. Participate in quarterly account reconciliation meetings with Principal Investigators, program directors, and Business Office staff to review project financials, resolve discrepancies, and document action items or follow-ups for each project file. Communicate account deficits and required actions clearly and in a timely manner to the Director and relevant stakeholders to facilitate resolution and maintain compliance. Knowledge, Skills, and Abilities (KSAs): Proficiency in financial reporting and data analysis, including experience with tools such as Microsoft Excel, Tableau, or other financial systems for budgeting, forecasting, and tracking grant expenditures. Demonstrated knowledge of federal and non-federal grant regulations and guidelines, including Uniform Guidance (2 CFR 200), NIH, NSF, or other major sponsor requirements. Strong interpersonal and written communication skills, with a demonstrated ability to work collaboratively with faculty, staff, and administrative units, and to provide excellent customer service in a research or academic environment.