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Job Description
Description
Position Purpose
As an Asset Coordinator you will play a crucial role in ensuring the seamless flow of equipment and resources. Your responsibilities include meticulously tracking, organizing, and distributing assets, equipment, and materials to various event locations. You will collaborate with production teams, vendors, and project managers to ensure timely asset availability, maintenance, and returns. Additionally, you'll play a key role in maintaining accurate asset records and contributing to the overall success and efficiency of our live events. If you're detail-oriented, organized, and passionate about supporting the live event industry, we invite you to be a vital part of our team.
Responsibilities & Expectations:
- Translating Bills of Material, drawings, and informal requests into accurate RentalWorks quotes and orders.
- Creating shortage reports delivered to project managers and estimators regarding upcoming events. This process includes thorough investigation into shortages, clarification of variables, and recommendation of possible substitutions given current inventory levels.
- Acting as a subject matter expert for asset capabilities and historical uses to inform project design.
- Developing forecasts showing asset shortages and surpluses based on details such as usage in previous touring cycles.
- Communicating with all other departments throughout TAIT to ensure asset repairs, production, and delivery.
- Developing and documenting processes related to all aspects of the asset lifecycle.
- Communicating clearly in verbal and written form to educate other employees regarding how assets function and interact with one another to create systems.
- Generating demands in company ERP system to create new assets and purchase needed parts.
- Engaging with external vendors to source and specify asset purchases.
- Promoting under-utilized assets to maximize company profit.
- Creating and managing orders within the RentalWorks database which include accurate project dates, responsible parties, and changes to gear configurations.
- Producing regular reports and appropriate follow-up to ensure accurate database information regarding physical location and operational status of gear.
- Generating and running project planning meetings and representing the Asset Department in meetings throughout the TAIT Project Process.
- Managing and creating documentation related to assets.
- Contributing to design and specification of future products to ensure adherence to company asset strategy.
- Coordinating asset transfers between international asset teams
- Adhering to all company safety policies and procedures
- Attending meetings, seminars, and training sessions as required
- Performing assigned duties according to the policies and expectations prescribed by the company.
To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.
Required Qualifications:
- Familiarity with basic mechanical and electrical systems
- Proficient experience in entertainment or similar fast-paced industry
- Confidence using software such as MS Office (Excel, Word, Project), Box, SharePoint, Epicor, SAP, Slack
Education:
- HS Diploma/ G.E.D. equivalent, with preference for bachelor’s degree in relevant field such as theater, business, or supply chain management
TAIT Benefits:
- Competitive pension scheme with employer contributions
- Life assurance (4x salary)
- Medicash health cashback plan (covering dental, optical, and more)
- Employee Assistance Program (EAP) with 24/7 support
- Cycle to Work scheme
- Income protection / critical illness cover
- Optional private medical insurance (role/level dependent)
- Paid annual leave starting at 22 days, increasing with service
- UK bank holidays
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