Secretary to Athletic Directors

TITLE:  Secretary to the Athletic Directors

QUALIFICATIONS:

?High school diploma or equivalent.
?Excellent computer, record-keeping, and organizational skills.

?Effective communication and interpersonal skills.

?Ability to work independently, recognize priorities in workload, and shift between tasks as needed.

? Ability to maintain confidentiality.

• Strong organizational and time management skills; ability to manage multiple tasks and meet deadlines.
• Knowledge of high school sports and athletics; familiarity with IHSA athletic rules, regulations, and policies preferred. 

REPORTS TO: District Athletic Coordinator
JOB GOAL: To support the smooth and efficient operation of high school Athletic programs.

 
ESSENTIAL FUNCTIONS:
The following are the essential functions, including but not limited to, the following job duties as assigned:

• Administrative Support:
  • Manages the athletic director's schedule, handles correspondence, and organizes events.
  • Assists with scheduling athletic events, including tryouts, games, tournaments, and practices.
  • Assists the Athletic Directors with creating athletic event calendars and sharing calendar information with administrators, staff, athletes, and families.
  • Assists with equipment management, distribution, and inventory.
  • Assists the Athletic Coordinator (as assigned or as needed).
  • Receives and processes materials and purchases.
  • Assists with processing money collected from athletic events.
• Communication: Serves as a liaison between the athletic directors, principals, students, coaches, parents, and the public.
• Recordkeeping:
  • Maintains records related to athlete eligibility, athletic events, and financial matters.
  • Assists the Athletic Director with budget records and expense tracking.
  • Handles paperwork, prepares reports, and assists with other office duties as needed.
• Travel Support: Provides support in coordinating travel for athletic directors, coaches, and teams to games and other athletic events.

General Secretary duties:

• Maintains liaison with central administration and school offices.
• Composes and distributes memoranda as required or directed.
• Orders, receives, checks, processes, inventories, and distributes office materials, supplies, equipment, and mail.
• Manages confidential correspondence generated from and received into the office.
• Manages databases for various program requirements and prepares necessary reports as directed.
• Performs other job-related duties, as assigned.
• Receives and processes materials and purchases.
• Assists with processing money collected from athletic events.

CLASSIFICATION: C

TERMS: 

8 hours per day for 261 days in accordance with the Decatur Educational Support Professionals Association (DESPA) collective bargaining agreement.

EVALUATION:

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Professional Personnel.
 
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
The conditions herein are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
 
• Environment
The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and in a generally hazard-free environment.
 
• Physical
While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.
 
• Vision
Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus with or without correction.
 
• Hearing
The employee is required to hear in the normal audio range, with or without correction.
 
• Mental Demands
While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee is frequently required to compute. The employee is occasionally required to copy.
 
Decatur Public Schools is an equal employment opportunity employer.
 
 
 


 This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 � JUNE 30, 2025.

The Salary Schedule is attached above. Benefit information can be found HERE.