Analyst I – Instructional Materials Inventory

Analyst I � Instructional Materials Inventory

Reports to: Director, Curriculum & Instruction
PC #: 24240
Grade 706
239 Days
Salary: $51,624 - $62,197
FLSA Status: Non-exempt

Position Purpose

The Analyst, Instructional Materials Inventory is responsible for ensuring the accurate tracking, timely distribution, and efficient management of instructional materials across the district. This role supports a high-volume, year-round delivery system driven by consumable materials and increased inventory complexity, ensuring campuses receive the right materials at the right time to support uninterrupted instruction. The Analyst maintains real-time inventory accuracy, monitors usage and replenishment needs, and coordinates closely with campuses, vendors, and Curriculum & Instruction staff to resolve discrepancies and respond to campus needs with urgency and precision. The role contributes to a reliable, responsive warehouse operation by supporting data systems, inventory processes, and continuous improvement of materials management practices.

ESSENTIAL JOB FUNCTIONS

• Maintains accurate, real-time inventory records for instructional materials using district inventory and warehouse management systems, ensuring data integrity and reliability across all materials.
• Monitors inventory levels, usage trends, and reorder thresholds to proactively support timely replenishment and prevent shortages that impact instruction.
• Tracks quantities purchased, received, distributed, and on-hand to ensure full visibility and accountability of inventory across the warehouse system.
• Supports the coordination and prioritization of material distribution to campuses, ensuring timely fulfillment aligned to instructional needs and delivery schedules.
• Collaborates with campuses, vendors, and Curriculum & Instruction staff to resolve inventory discrepancies, order issues, and delivery concerns with urgency and accuracy.
• Communicates clearly and consistently with campuses regarding order status, delivery timelines, and processes for managing surplus or out-of-adoption materials.
• Serves as a primary point of contact for inventory-related questions, providing responsive and solution-oriented support to campus staff.
• Partners with Curriculum & Instruction teams to ensure accurate ordering, alignment of materials to grade levels and content, and resolution of material needs across campuses.
• Supports the training of campus textbook coordinators on inventory processes, systems, and expectations to ensure consistent implementation districtwide.
• Maintains documentation, records, and data systems in accordance with district requirements, ensuring all records are accurate, complete, and audit-ready.
• Prepares reports, correspondence, and data summaries related to inventory levels, usage, distribution, and discrepancies.
• Supports physical inventory counts, cycle counts, and reconciliation processes to ensure alignment between system records and actual inventory.
• Assists with receiving, counting, staging, sorting, and reconciling incoming and outgoing materials, supporting efficient warehouse operations.
• Demonstrates flexibility in scheduling and availability, including extended or adjusted work hours during peak delivery periods, large-scale distributions, inventory cycles, and urgent campus needs, to ensure timely, accurate, and responsive service.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations.

Other Duties as Assigned

• Performs all job-related duties as assigned and in accordance with the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

• Knowledge of inventory control systems, warehouse operations, and logistics processes, including best practices for managing high-volume materials and year-round distribution.
• Knowledge of data management practices and systems used to track inventory, orders, deliveries, and reconciliation processes with accuracy and consistency.
• Knowledge of district policies, procedures, and operational requirements related to instructional materials, inventory management, and distribution.
• Knowledge of data-driven decision-making, including the ability to analyze inventory levels, usage trends, and discrepancies to inform replenishment and distribution decisions.
• Skill in maintaining accurate, real-time inventory records and ensuring data integrity across inventory and warehouse management systems.
• Skill in analyzing and reconciling data across multiple sources, identifying discrepancies, and resolving issues with precision and attention to detail.
• Skill in organizing and managing multiple priorities, including inventory tracking, order fulfillment, reporting, and communication with campuses and vendors.
• Skill in using software applications, including spreadsheets, databases, and inventory systems, to manage data, track materials, and generate reports.
• Skill in clear and effective communication, both oral and written, including the ability to provide timely updates and resolve issues with campuses, vendors, and internal teams.
• Skill in problem-solving and responding to operational challenges with urgency, accuracy, and a solutions-oriented approach.
• Ability to work with large quantities of data and inventory records in an accurate, efficient, and detail-oriented manner.
• Ability to reconcile system data to physical inventory and source documentation, ensuring accuracy and accountability across all materials.
• Ability to understand and apply policies, procedures, and operational guidelines to ensure compliance and consistency in inventory management practices.
• Ability to build and maintain effective working relationships with campus staff, vendors, and internal departments to support timely and responsive service.
• Ability to manage competing deadlines and work effectively in a fast-paced, high-volume environment while maintaining accuracy and responsiveness.
• Ability to engage in continuous professional learning and adapt to changes in systems, processes, and operational demands.

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Frequent light lifting and carrying (less than 10 pounds); occasionally up to 35 pounds.
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

• Education:
  • Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required;
  • Associate's degree from accredited college or university preferred.
• Certification/License:
  • None.
• Experience:
  • Experience in inventory, warehouse operations, logistics, or a related field preferred; entry-level candidates with strong analytical and organizational skills are encouraged to apply.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.