Coordinator - Curriculum and Instruction Operations and Planning

Coordinator - Curriculum & Instruction Operations and Planning

Reports to: Deputy Superintendent, Curriculum & Instruction
PC#: 24241
Pay Grade: 403
Salary Range: $74,735 - $90,043
Duty Days: 239
FLSA Status: Exempt

Position Purpose

The Coordinator, Curriculum & Instruction Operations & Planning is responsible for ensuring the effective execution, coordination, and continuous improvement of operational systems across the Curriculum & Instruction Division. This role serves as a central driver of division-wide operations, supporting budget monitoring and pacing, procurement and contract management, vendor coordination, and the development and execution of Curriculum & Instruction Board agenda items. Working closely with the Deputy Superintendent, the Director of Curriculum & Instruction, and division leadership, the Coordinator ensures that priorities are aligned, timelines are met, and work across departments is executed with precision, urgency, and accountability.

The Coordinator acts as a key integrator across all Curriculum & Instruction departments, establishing systems and processes that enable efficient operations, clear communication, and consistent follow-through. The role is responsible for building and maintaining dashboards, tracking mechanisms, and project management structures that ensure visibility into progress, risks, and performance. Through strong problem-solving, coordination, and operational leadership, the Coordinator ensures the division runs effectively and that strategic priorities are translated into timely, high-quality execution.

ESSENTIAL JOB FUNCTIONS

• Coordinates and drives execution of division priorities across departments through influence and collaboration, ensuring alignment, accountability, and timely follow-through without direct supervisory authority.
• Supports the coordination and execution of division-wide operations across Curriculum & Instruction, ensuring priorities are aligned, timelines are met, and work across departments is implemented with precision and accountability
• Monitors and manages budget pacing and operational timelines across the division, ensuring alignment to priorities, appropriate resource allocation, and timely execution of key initiatives.
• Oversees procurement processes, contract monitoring, and vendor coordination for Curriculum & Instruction, ensuring compliance with district requirements and timely execution of all purchasing activities.
• Coordinates the development and execution of Curriculum & Instruction Board agenda items, ensuring cross-department alignment, timely submission of materials, and high-quality deliverables.
• In close collaboration with the Director of Curriculum & Instruction, serves as a central point of coordination across all Curriculum & Instruction departments, ensuring clear communication, alignment of workstreams, and consistent follow-through on division priorities.
• Develops and manages project plans, timelines, deliverables, and status tracking for major initiatives, ensuring visibility into progress, risks, and next steps.
• Builds and maintains dashboards, tracking systems, and reporting tools to monitor operational performance, project status, and division-wide priorities in real time.
• Analyzes operational data, workflows, and systems to identify inefficiencies, gaps, and opportunities for improvement, and implements solutions to strengthen division operations.
• Establishes and maintains systems and processes that improve coordination, communication, and execution across departments within Curriculum & Instruction.
• Serves as a problem-solving resource for complex operational challenges related to logistics, procurement, systems, timelines, and cross-functional coordination.
• Prepares reports, summaries, and briefings for the Deputy Superintendent, Director, and division leadership to support decision-making and strategic planning.
• Supports implementation of operational tools, systems, and processes to ensure consistency, efficiency, and scalability of division work.
• Collects, organizes, and synthesizes data from multiple sources to support analysis, reporting, and continuous improvement efforts.
• Demonstrates flexibility in scheduling and availability, including extended or adjusted work hours during peak operational periods, Board agenda item cycles, procurement timelines, and critical deadlines, to ensure timely and high-quality execution of responsibilities.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations.

Other Duties as Assigned

• Performs all job-related duties as assigned and in accordance with the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

• Knowledge of advanced business operations, including budget monitoring and pacing, procurement processes, contract management, and vendor coordination within a large, complex organization.
• Knowledge of district policies, procedures, and purchasing requirements, including compliance with procurement guidelines, approval processes, and timelines.
• Knowledge of project management and operational planning practices, including the development of timelines, deliverables, and systems for tracking execution.
• Knowledge of data systems, dashboards, and reporting tools used to monitor operational performance, project progress, and division priorities in real time.
• Knowledge of federal, state, and district requirements related to education operations, compliance, and reporting.
• Skill in managing multiple, high-priority initiatives simultaneously, ensuring alignment, timely execution, and high-quality outcomes across departments.
• Skill in analyzing complex operational data, identifying trends and gaps, and developing actionable recommendations to improve performance and efficiency.
• Skill in building and maintaining tracking systems, dashboards, and tools that provide visibility into progress, risks, and next steps.
• Skill in coordinating across teams and departments to ensure alignment, clear communication, and consistent follow-through on division priorities.
• Skill in resolving complex operational challenges related to logistics, procurement, timelines, and cross-functional execution.
• Skill in organizing and managing detailed processes, including reconciliation of data, review of documentation, and ensuring accuracy across systems.
• Skill in preparing high-quality reports, briefings, and written communications for senior leadership, including summaries, Board materials, and operational updates.
• Skill in using software applications, including spreadsheets, databases, and project management tools, to support analysis, tracking, and reporting.
• Skill in clear and effective communication, both oral and written, with the ability to engage and support stakeholders across multiple levels of the organization.
• Ability to lead through influence and coordinate work across departments without direct authority, ensuring alignment, accountability, and consistent execution of division priorities.
• Ability to operate with a high level of urgency, precision, and accountability in a fast-paced, high-stakes environment.
• Ability to anticipate needs, identify risks, and proactively address issues to ensure smooth and effective division operations.
• Ability to build and maintain strong working relationships that support collaboration, trust, and effective execution across Curriculum & Instruction departments.
• Ability to manage competing priorities and deadlines while maintaining accuracy, responsiveness, and attention to detail.
• Ability to engage in continuous professional learning and adapt to evolving operational demands and district priorities. 

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Frequent light lifting and carrying (less than 10 pounds); occasionally up to 35 pounds.
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

• Education:
  • Bachelor's degree from accredited college or university required.
  • Degree in Business Administration, Operations Management, Analytics, or related field preferred.
• Certification/License:
  • None.
• Experience:
  • Minimum of 2 years of progressively responsible experience in operations, project management, analytics, procurement, or a related business function, with demonstrated ability to manage timelines, coordinate cross-functional work, and ensure execution of key initiatives.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.