Accounts Payable Team Lead - Financial Operations

License and Certification Qualifications:

• None Required

Education Qualifications:

• H.S. Diploma or General Education Degree or equivalent Required
• Bachelor's Degree in related field Preferred

Experience Qualifications:

• 4 years Accounts Payable experience with PeopleSoft or another Enterprise Resource Planning (ERP) software system Required

Skills Qualifications:

• Ability to make mathematical calculations with speed and accuracy and to prepare accurate reports
• Ability to exercise independent judgment and have effective, tactful public relations
• Strong computer skills with a working knowledge of Microsoft applications, particularly Excel
• Demonstrated skills in oral and written communication
• Demonstrated skills in organization and problem solving
• Ability to follow oral and written instructions quickly and accurately
• Ability to effectively perform multiple tasks

Primary Responsibilities:

Provide lead support to Accounts Payable assistants, serve as a back up to assistants for voucher processing and payments, and assist the Accounts Payable Manager with the weekly check run and other projects as needed.

 

• Process Accounts Payable invoices.
  • Assist with distribution of invoices in accordance with established approval procedures.
  • Process check requests and purchase order invoices for payment.
  • Process payment of invoices related to special projects as assigned.
  • Process single payor/parent refunds and other invoices through spreadsheet uploads.
  • Assist with the voucher close, delete, and un-post processes.
• Voucher processing and payments for large suppliers and Bond related payments.
  • Route invoices to appropriate department for approval if they are not on an approved check request or a received purchase order.
  • Review, match, and voucher purchase order invoices.
  • Review, verify, and voucher non-purchase order Supplier invoices.
  • Process invoices through spreadsheet uploads as needed.
  • Review and voucher blanket purchase order invoices after they are reviewed and approved by the department.
  • Review and prepare voucher documents for scanning.
  • Assist in verification of edit report for vouchers scheduled for payment.
• Assist with payments and checks for the Financial Operations Department.
  • Verify Accounts Payable edit for regular and special/rush check runs.
  • Process request for stop payments, voids, and voids/reissue for Payables checks.
  • Process scheduled check runs in absence of the Accounts Payable Manager.
• Assist with software upgrades for the department.
  • Assist with the implementation of upgrades and training of Accounts Payable staff.
  • Assist with update procedures manual concerning any process changes.
  • Assist with research on production issues and report resolution.
• Assist with Supplier processing for the Financial Operations Department.
  • Verify W-9 information on file for all Suppliers needed.
  • Research Supplier information and request new Suppliers or Supplier locations.
  • Perform Internal Revenue Service (IRS) TIN (Tax Identification Number) matching for new Suppliers to ensure information is correct for IRS reporting.
• Provide training and backup support as requested.
  • Assist the Accounts Payable Manager in training of new employees or training current staff in new procedures or software changes.
  • Provide backup to departmental assistants for voucher processing and payments.
  • Troubleshoot problems with supplier accounts. Research outstanding invoices to clear supplier statements.
  • Document training and desk manual materials with improved processes and system upgrades.
• Distribute the Department of Financial Operations courier mail daily.
• Serve as backup for the Accounts Payable Manager as needed.

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.