Accounts Payable/Purchasing Bookkeeper

Come join us in an excellent working environment with a friendly, supportive and motivated office team.

Full benefits package.
Competitive salary - compensation based on experience and qualifications.
Office Location � SAU #49, Wolfeboro, NH

Job Summary: 

TITLE: Accounts Payable/Purchasing Bookkeeper

 QUALIFICATIONS: Associate degree with accounting emphasis or two years' experience in Accounts Payable

1. Experience with A/P and Purchasing
2. Experience with Microsoft Office Suite � Excel skills required
3. Pleasant demeanor and ability to work in a fast-paced team environment.

REPORTS TO: Business Administrator

JOB GOAL: Performs the School District's day to day accounts payable responsibilities within District procurement practice and policies including; processing requisitions, purchase orders, invoices, maintaining financial records, and supporting the District's financial procedures, accounting controls and audit process.

PERFORMANCE RESPONSIBILITIES:

• Reviews all purchase orders for accuracy, approvals, proper account distribution and coding information. Enters and maintains accurate purchase order records.
• Processes all purchase orders after Business Administrator approval and distributes the POs to the appropriate vendors and schools.
• Processes invoices, employee reimbursements and sports officials for payments, for the entire district including Food Service. (This does not include Federal Funds processing for Grants).
• Manages and reconciles accounts payable vendor statements.
• Maintains an accurate vendor filing system and database including W-9 maintenance.
• Assists school staff regarding purchase orders, invoices, and account expenditures.
• Verifies and prepares 1099s at the end of the calendar year and electronically submits to the IRS.
• Assists auditors in the assembly of A/P information for the annual audit.
• Reconciles purchase orders on a quarterly basis.
• Generates end of the year A/P and encumbrance lists.
• Prepare accounts payable related correspondence as necessary.
• Assists the Business Administrator in improving the purchasing process.
• Enters utilities in a spreadsheet annually.
• Prepares accounts payable Manifests.
• Approves all funds for professional development with coordination from the Assistant Superintendent.
• Maintains a spreadsheet on all teacher professional development expenditures.
• Maintains petty cash account for the SAU office.
• Performs budget transfers and supporting documentation.
• Enters requisitions for the SAU office and other school departments as needed.
• Traces errors and records adjustment to correct charges or credits posted to incorrect amounts.
• Maintains sequence and control of source documents.
• Performs various related office duties as assigned.

TERMS OF EMPLOYMENT: Full Year Letter of Agreement

 EVALUATION: Performance of this job will be evaluated by the Business Administrator.

Qualifications/Requirements:
Must have office experience. Experience in a municipal setting desired. 
Good working knowledge of MS office necessary, particularly Excel
Excellent office skills, attention to detail, confidentiality, reporting skills, verbal communication and organization.
Must be able to learn and master several computer/accounting programs.
Candidate must be self-motivated, be able to prioritize and stay on schedule.
Experience with ERP Pro system helpful.

Apply online: www.gwrsd.org (click on employment tab)