Professional Secretary II, 10.5 mos/school year

*Hours may change - set by building to meet their needs

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

• Maintain a calm, welcoming, professional office environment
• Maintain confidentiality in all situations working with students, staff and parents.
• Maintain Infinite Campus system for the purpose of student management - Register students, update records, assist with monitoring student attendance, and collect and enter service fees.
• Utilize PC computer to create documents for building, parent letters and staff (word processing, Excel programs and Google Suite).
• Maintain Cumulative Folders on Infinite Campus and use of DocuShare scanning process.
• Request school records for in-coming students and process out records for students leaving.
• Bookkeeping/Accounting: Use of In-Touch and Business Plus systems
• Use of AESOP for guest teachers, including securing guest teachers.
• Document student office referral calls.
• Maintain all building personnel attendance records.
• Responsible for staff payroll information and processing including Time Clock.
• Order all building supplies, curriculum materials, and catalog orders.
• Submit and process building C forms, invoices, and direct payments for the building.
• Answer phone and accurately record and give messages.
• Submit work orders for repairs for any office machines and equipment.
• Direct office para-educator staff.
• Create and distribute monthly school newsletter sent home to families.
• Assist the nurse as needed including dispensing medications.
• Other duties as assigned by principal.
• Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students and families to ensure each child reaches his/her full potential.
• Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully.
• Must be willing to support and implement Davenport's multi-tiered system of supports (MTSS) for behavior, academics and SEBH.

Physical Requirements of Position: (HBV Yes No)

• Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds

• Ability to withstand weather for outside activities. Ability to bend squat and kneel

• Ability to hear and understand speech at normal levels in person and/or on the telephone.

• Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone.

• Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner. 

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

• Must have High School diploma or GED equivalency.
• Ability to work well under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations!
• Attentive to detail and accuracy; good organizational and communication skills.
• Ability to take initiative in identifying tasks to be accomplished.
• Experience with diverse populations.
• Skilled in use of IC, DocuShare, In-Touch, Business Plus, AESOP, Time Clock, Raptor, and Microsoft Office including Word and Excel
• Have training or become trained in dispensing medication.