Foundation Coordinator Assistant - Part-Time

12 - Month part-time position - no benefits
Level 4

PART-TIME FOUNDATION COORDINATOR ASSISTANT

Qualifications:

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work preferred
• Experience as secretary or assistant preferred
• Computer skills and experience with a variety of software, including Microsoft Office and Google products
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Customer service, communication, and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status: Non-Exempt

Reports to:

Foundation Coordination

Job Goal:

Assist the Foundation Coordinator to ensure a productive operation of the Foundation Office in order to assure a positive impact on the Independence School District.

Performance Responsibilities include:

• Performs various office management tasks
• Operates computers, copiers, office machinery, and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers the telephone in a pleasant and respectful manner
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible, and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school, and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Part-Time Coordinator Assistant:

The following responsibilities may be included for this position:

• Assists with various Foundation activities as directed by the Foundation Coordinator, such as assisting in campaign development, budgeting, agenda preparation, fundraising, communication with Public Relations department and other District Departments, etc.
• Assists in the planning, coordination, and setup of Foundation events.
• Assists in maintaining accurate records in the Foundation office, including budgeting, purchasing, donations, scholarship information, stakeholder and partnership information, etc.
• Schedule meetings and manage coordinator's calendar
• Recruit, schedule, and communicate with event volunteers
• Support foundation committee with logistics and materials
• Assist with grant writing and collection of materials
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment: 

The Part-Time Foundation Coordinator Assistant will be employed for a twelve-month position. The salary and work year will be established annually by the Board of Education.

Evaluation:

Performance of this job will be evaluated by the immediate supervisor using the Independence School District Office Staff Evaluation.