Administrative Assistant of Teaching and Learning and Student Support Services

Position Purpose: The Administrative Assistant for Teaching and Learning and Student Support Services provides clerical, organizational, programmatic, and operational support to ensure efficient department operations, alignment with district initiatives, and compliance with requirements. This position serves as a central point of communication and coordination between district administrators, schools, staff, families, and community partners. 

Key responsibilities include supporting departmental communications, coordinating professional learning logistics, maintaining student and departmental records, supporting compliance processes, coordinating meetings and events, maintaining calendars and documentation, assisting with payroll and additional pay processes, and supporting district initiatives connected to Teaching and Learning, Career and Technical Education, and Student Support Services.
 
Responsibilities

1. Communication and Coordinator
Priority: Essential Percent of Time: 20%
Examples of this work include:

• Serve as a positive relations advocate for Fargo Public Schools through communication and collaboration with staff, administrators, students, families, and community members.
• Serve as a first point of contact for Teaching and Learning, Career and Technical Education, and Student Support Services.
• Draft and distribute department communications, notices, agendas, newsletters, and informational materials.
• Maintain departmental calendars and coordinate meetings and events, and manage schedules for department administrators.
• Coordinate room reservations, meeting logistics, materials, and technology needs.
• Prepare correspondence, reports, presentations, agendas, and meeting minutes.
• Maintain confidentiality regarding student information, staffing, payroll, grants, and district operations.

2. Clerical and Administrative Support
Priority: Secondary Percent of Time: 25%

Examples of this work include:

• Maintain shared departmental files, templates, forms, and records
• Assist administrators and staff with day-to-day operational needs and workflow coordination.
• Coordinate onboarding support for new staff members within T&L, CTE, and SSS.
• Collect, compile, organize, and edit information for reports, presentations, and district initiatives.
• Support district committees, leadership meetings, and special projects.
• Maintain and update department websites, shared drives, and digital resources as assigned.
• Process additional pay forms and payroll-related documentation for department activities, curriculum work, workshops, and events.

3. Professional Learning and Event Support

Priority: Secondary Percent of Time: 15%

Examples of this work include:

• Coordinate logistics for district professional development, workshops, and training, including flights and travel reimbursements.
• Manage participant registration, attendance, sign-in sheets, and communication with attendees.
• Prepare professional learning materials and presentation resources.
• Coordinate substitute requests and professional leave documentation as assigned.
• Assist with mentor program coordination, including scheduling meetings, maintaining records, and supporting communication processes.
• Support district-wide initiatives and events connected to Teaching and Learning, Career and Technical Education, and Student Support Services.

4. Student Support Services Support
Priority: Secondary Percent of Time: 15%
Examples of this work include:

• Support communication and coordination of Student Support Services programs.
• Maintain accurate student and departmental records within district systems.
• Assist with compliance timelines, documentation, audits, and reporting processes.
• Coordinate meetings and communication with schools, families, and outside agencies as directed.
• Maintain secure and organized filing systems for compliance-related documentation.

5. Curriculum, Instruction, and Program Support
Priority: Essential Percent of Time: 15%
Examples of this work include:

• Support Teaching and Learning and Career and Technical Education initiatives and programs.
• Coordinate updates and communication related to curriculum documents, instructional resources, and program information.
• Assist with maintaining records connected to curriculum writing, professional learning, and district initiatives.
• Support coordination of district instructional meetings, workshops, and collaborative sessions.

6. Technology and Systems Support
Priority: Essential Percent of Time: 5%
Examples of this work include:

• Utilize district technology systems and platforms to support department operations.
• Maintain accurate records within district systems, including student information systems and staff databases.
• Support staff with questions related to district systems, forms, workflows, and digital tools.
• Assist with maintaining digital organization and accessibility of department materials and records.

7. Other Duties as Assigned
Priority: Essential Percent of Time: 5%
Examples of this work include:

• Perform other duties as assigned to support the goals and priorities of Fargo Public Schools, Teaching and Learning, Career and Technical Education, and Student Support Services.

 
Minimum Qualifications 

• High school diploma
• Two or more years of related clerical or administrative experience, preferably in a school district or public agency
• Ability to collaborate with administrators, teachers, counselors, district office staff, and community members
• Ability to work independently while managing multiple priorities and timelines
• Knowledge of district systems and office procedures

Preferred Qualifications

• Minimum of three years of experience in an administrative assistant or office management role
• Experience supporting district-level programs and initiatives
• Strong proficiency in Microsoft Office Suite and Google Workspace
• Experience with student information systems and district software platforms
• Strong organizational, communication, and customer service skills
• Ability to maintain confidentiality and professionalism in sensitive situations

This position reports to: Directors of Teaching and Learning, Student Support Services, and Career and Technical Education

Personal contact with students, staff, parents/guardians, faculty, and administrators is an essential part of the position and requires the ability to share information and must be sensitive to people and their needs. The position may handle confidential and private data.


Problem Solving

Work involves differing situations and the ability to rapidly access and prioritize competing demands. It is important to identify the problem and resolve it promptly and tactfully and in a customer service-oriented manner that builds partnerships and bridges with stakeholders.

Freedom to Act

The incumbent performs responsibilities independently under the direction of department administrators and exercises initiative in coordinating work tasks, managing timelines, and supporting department operations while complying with district procedures and policies.

Decision(s) Position Makes and Decision(s) Referred to Higher Authority

The incumbent performs tasks under the direction of a certified teacher and responds to day-to-day needs, answer questions, and respond to emergent issues. Non-emergent issues are discussed with the Teacher or Building Principal. The incumbent takes initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands. All employees must comply with department and institution procedures and policies, Fargo Public School policies and procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Example: The noise level in the work environment is usually quiet. Work is performed indoors.

Application Procedures
All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
 

Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference.

Job postings will be closed for applications at 5:00 PM Central Standard Time (CST) on the closing date listed in the posting.
 

Fargo Public Schools does not offer or provide sponsorships. Applicants must be legally authorized to work in the United States.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214.Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

For more information or questions please call 701-446-1000 or email [email protected].

The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.