Job Description
Job Summary
The Terminal Inventory Analyst is responsible for ensuring the accuracy and completeness of CITGO’s refined fuels inventory across expense, co‑owned, and equity terminals, as well as rail, bulk truck, pipeline and any other in-transit locations. Using Right Angle, SAP, and the Terminal Automation System, the Analyst completes monthly volume reconciliations within established timelines, resolves discrepancies within 30–45 days, and escalates unresolved volumetric items as needed. The role analyzes variances, validates receipts and transfers, manages adjustments, and collaborates with terminals, schedulers, Supply, Marketing, and third‑party partners to maintain accurate inventory reporting and support compliant financial close processes
Minimum Qualifications
- High School Diploma
- 4 years of job related experience
- Prefer at least 2 years’ experience with Right Angle, SAP or similar ERP applications, Microsoft Office (i.e. Excel)
- Research simple to moderately complex inventory and billing questions.
- Ability to work in a team/co-worker environment.
- Good verbal and written communication skills.
Job Duties
1. Complete all refined fuels inventory reconciliations in Right Angle within 30 days, including rack summary verification, volumetric net matching against source statements, prepare pivot table variance analysis to ensuring SAP, TAS, Right Angle, and third party balances align. Address loss gain, over & short, unit of measure conversions and miscellaneous volume adjustments within required timelines.
2. Document, research, and resolve all inventory differences within 30–45 days by coordinating with terminal operations, traders, schedulers, internal billing department and third party partners. Create ICE documents for truck rack billings as needed and escalate any unresolved reconciling identified that are not resolved past the required timeframes.
3. Confirm Terminal Automation System closures and end of month transmissions, update physical balances in Right Angle, and validate terminal and pipeline ending balances against source documents. Ensure equity terminals are balanced by the 4th business day of the month or prior to closing Right Angle. Review and investigate negative ending balances to ensure accurate inventory position and product classifications making necessary inventory adjustments in Right Angle and SAP within 30 days of discovery.
4. Verify and correct overs/shorts, process approved adjustments using proper reason codes, and ensure blends and regrades are recorded accurately in both Right Angle and SAP within 30 days. Reviews that regrade and blend entries in Right Angle or SAP are balanced to zero. Reviews 3rd party pipeline settlement entries and collaborate with schedulers and Accounts Payable to ensure proper and timely processing. Apply guidelines for exceptions where appropriate for internal pipelines.
5. Compare receipts and transfers with VTAS and third party reports, apply rounding/write off guidelines, and ensure all discrepancies are corrected within required timelines. Escalate recurring errors, incorrect or missing statements within 30 days and support management efforts for resolution.
6. Run GL and reconciliation analyses, ensure adjustment entries net correctly, identify negative book inventory, and maintain updated desk procedures and use established naming/comment conventions when appropriate. Communicate issues promptly and support month end, quarter end, year end close and physical inventory observations as required.