Senior Administrative Coordinator

We are seeking a talented individual to join our team at Guy Carpenter. This role will be based in Pembroke, Bermuda. This position is full-time onsite.

This position is responsible for performing a full range of administrative duties for the Bermuda office, providing accurate, timely and efficient administrative support for colleagues and client visitors for the officer. This support role performs and/or oversees a variety of administrative, fiscal; staff support and planning activities, some of which require specialized knowledge and skills, such as budget administration and control, equipment, facilities, inventory management, and/or special events as appropriate. 

We will count on you to:

• Manage calendars, schedule meetings and appointments, coordinate conferences and company activities, and assist with department travel arrangements to support productivity.

• Process and coordinate expense reports in a timely manner.

• Oversee office support operations, including answering telephones, resolving inquiries, reviewing incoming and outgoing correspondence, and following up on operational commitments.

• Manage office support workflow and resource allocation while maintaining quality assurance and client satisfaction.

• Schedule conference rooms and coordinate all meeting logistics, including room setup/cleanup, catering, and audio/visual or IT support.

• Issue purchase orders for office needs and maintain purchase order files.

• Keep company information current, including colleague profiles, bios, and headshots; support client and market coordination activities, including entertainment, schedules, dining, transportation, catering, visitor greetings, and Bermuda office hospitality.

• Maintain records procedures, provide technical and administrative support, uphold Guy Carpenter professional standards, and perform other duties as required.

What you need to have:

• High school diploma and 3+ years of recent experience in a similar role.

• Proficiency in MS Word, Excel, Access, and PowerPoint, with the ability to research using the internet.

• Strong administrative judgment, including the ability to make procedural decisions and prioritize effectively.

• Excellent verbal and written communication skills, with a professional appearance and telephone manner.

• Ability to gather data, compile information, prepare reports, and interface effectively with employees and management at all levels.

• Strong organizational, analytical, and detail-oriented skills, with the ability to manage multiple priorities, work under pressure, meet deadlines, and follow instructions accurately.

What makes you stand out:

• Experience within the insurance or reinsurance industry.

• Bachelor’s degree in business administration.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.

• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients and communities.

• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

At Guy Carpenter, a Marsh business, you can be your best. We work on challenges that matter with colleagues who help bring out our best. Our uniquely collaborative environment will empower you to focus on your personal and professional success, learning from top specialists in the (re)insurance industry and leading you towards a rewarding and impactful career.

Guy Carpenter is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Guy Carpenter, visit guycarp.com, or follow us on LinkedIn and X.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.