Job Description
Your Specific Responsibilities: This position is essential to the success of the Public Health Preparedness Program. The incumbent provides administrative, clerical, logistical, warehouse, and inventory support to the CRI team and PHP staff during daily operations, training, exercises, and emergency response activities. The incumbent serves as the PHP Logistics Lead and Safety Liaison and reports directly to the Cities Readiness Initiative Supervisor. Responsible for purchasing and logistics support. Serves as a liaison with internal and external partners to secure required services, supplies, and equipment for the CRI initiative and PHP program. Negotiates with vendors to obtain competitive quotations, follows program purchasing procedures, and assists with the development, coordination, and deployment of logistical processes. Uses MFMP to initiate and process purchase orders. Receives goods, supplies, and equipment upon delivery; verifies quantities and condition of items received; documents receipt of goods; and coordinates with the purchasing office as needed. Maintains accurate inventory levels by analyzing demand, tracking usage, and forecasting future program and emergency response needs. Supports staff with basic supplies and equipment. Manages inspection, packaging, shipping, handling, and staging supplies and equipment for incident deployment and daily operations. Maintains internal inventory, warehouse supplies, and PHP assets, including accurate inventory lists, asset tracking, storage organization, and readiness of equipment for deployment. Updates and maintains information in the State of Florida’s Royal Four inventory system. Performs warehouse duties including receiving, stocking, labeling, organizing, rotating, and staging supplies. Operates warehouse equipment, including forklift operation when properly trained and authorized, in accordance with safety requirements and agency procedures. Responsible for inventory and accountability of program equipment and equipment issued to staff. Tracks assigned equipment, conducts periodic checks, documents transfer or returns, and ensures items remain operational and available for program use. Responsible for county vehicle maintenance/service checks, coordination of required vehicle service, and monthly mileage submission. Participates in disasters, activations, trainings, exercises, and other emergency-related events as assigned including coverage at ESF8 desk at the EOC when activated at Level I. Perform other related duties as needed. Required Knowledge, Skills, and Abilities: Knowledge of My Florida Market Place (MFMP). Ability to lift a minimum of 50 lbs. Proficiency using internet search engines and Microsoft Office products Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively via email, phone Ability to establish and maintain effective working relationships with others. Qualifications: Minimum - Valid driver's license, able to lift up to 50 pounds, incumbent in this position is required to be a certified forklift operator within three (3) months of being hired. Where You Will Work 1350 NW 14th Street, Miami, Florida 33125 Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.