Job Description
Grow With Us! At Hilb Group, we recognize that our associates are our greatest asset. We promote a service-driven culture of high performance that encourages career and professional development. The Hilb Group is currently seeking a motivated and ambitious Executive Assistant to join our team. This position will report to our agency located in Canton, MA. The ideal candidate will be motivated to succeed, is well organized, able to prioritize, and able to work well with a team. This is a hybrid position; 2 or 3 days in-office per week.
Responsibilities:
Manage complex calendars for senior leaders, including internal and external meetings, region-wide events with marketing, and ad hoc requests from Managing Director
Screen, prioritize, and respond to select carrier correspondence (email, phone, mail) on behalf of leadership team
Prepare and edit high-quality documents, presentations, and reports for client-facing and internal use
Manage supply levels for presentation materials, assembling proposals, and overseeing the full proposal process including printing and binding of materials for associates as needed
Draft executive communications, meeting agendas, and follow-up correspondence
Serve as a central point of contact liaison for internal teams, clients, and national operations resources as applicable
Coordinate logistics for client events, open enrollment meetings, and run point for firm events
Heavy emphasis on full spectrum of event coordination for periodic firm events. Additional responsibilities should include party planning, event coordination, and tasks such as managing the annual holiday gift card mail merge and coordinating the recipient list.
Manage office supply inventory and requests for the Canton office in coordination with national operations resources
Inventory and distribution management of Hilb swag in collaboration with corporate marketing resource
Conduct research on benefits industry trends, carrier options, and regulatory updates as directed
Coordinate cross-departmental projects and action items, ensuring follow-through on deliverables
Serve as liaison for onboarding new hires in conjunction with hiring manager and corporate resources
Qualifications:
3+ years of executive assistant or administrative experience, preferably in financial services, insurance, or a professional services firm
Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
Proficiency in Microsoft Office Suite (Copilot, Outlook, Word, Excel, PowerPoint)
Outstanding written and verbal communication skills with a professional, polished demeanor
Strong attention to detail and commitment to accuracy, especially with sensitive client and compliance information
Proven ability to exercise discretion and maintain confidentiality
Self-starter who can work independently in a remote environment and collaboratively on in-office days
Knowledge of relevant platforms including BenefitPoint, Salesforce and PowerBi (preferred but not required)
Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred
Travel may be required to fulfill the requirements of this position
Benefits:
Compensation: Salary of $55,000 to $65,000 annually; depending on experience
Company Paid Life Insurance, Long-Term and Short-Term Disability.
Medical, Dental, Vision and FSA/HSA plans.
401(k) with company match.
Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits.
Generous PTO.
An awesome team of professionals!
The Hilb Group is an equal opportunity employer, and we actively support and comply with all applicable federal, state, and local laws prohibiting all forms of discrimination in employment. Additionally, we have a zero-tolerance policy for all forms of harassment in violation of federal, state, and local laws.