Job Description
This position reports directly to the Operations & Management Consultant II (General Services Manager) in the Bureau of Human Resources office of General Services, Operational Support unit. The incumbent in this position performs work that requires independent judgment and decision-making skills. The incumbent must be able to lift 50 pounds and maintain a valid U.S driver’s license. Specific duties of this position are as follows: Manages the Agency Conference Center, including scheduling, setup, and breakdown of tables, chairs as well as support the audio/video needs, coordinates with Information Technology as needed. Coordinates all Agency Headquarters moves in a timely and efficient manner assists the Facility Services Manager with area office moves as needed, along with the pickup of surplus property at Headquarters only. Serves as primary back for assisting in creating Photo Identification Badges for new hires, transfers, separations and replacement. Ensuring the correct level of access has been assigned to each badge. Serves as backup to mailroom operations including arranging pickup and delivery schedules; maintaining adequate supplies of postage; maintaining mail processing equipment; and directing mailroom staff. Develops and maintain policies and procedures for mail processing which ensure all Agency incoming and outgoing mail is processed in the most cost effective and timely manner possible. Performs management and administrative responsibilities related to supervising all mail room staff and courier service functions. Responsible for managing courier contracts; evaluates courier contracts and recommends to the Agency the most effective/efficient courier/mail service; prepares specific bids and receives quotes for Agency courier services; keeps apprised of the most current state contract regarding courier services; and works with couriers for efficient/effective operations. Directs/manages mailroom operations involving arranging schedules for pick-ups/deliveries; maintains adequate supply of postage; works with state mail processing vendor which process Agency presort mail to secure postage discounts; signs for incoming express items and ensures timely distribution; maintains monthly supply and mass mail out costs for data provided to Financial Services. Performs special projects and/or other related duties as required. This position will be filled at $17.32 hourly and is non-negotiable. KNOWLEDGE, SKILLS, AND ABILITIES Utilization of equipment, required for the position. Knowledge of State and Federal mail regulations. Ability to lift fifty (50) pounds with or without accommodation. Knowledge of MyFloridaMarketPlace. Ability to effectively manage multiple priorities. Ability to conduct fact-finding research. Ability to utilize problem-solving techniques. Ability to communicate effectively verbally and in writing. Ability to maintain appropriate records. Ability to review information for accuracy. Ability to work independently and make routine decisions with minimal direction. Ability to establish and maintain positive working relationships with others. MINIMUM QUALIFICATIONS REQUIREMENTS Must have least 2 years of experience with Microsoft Office experience, to include, Word and Excel. Must have a current valid drivers license. Must be able to lift at least 50lbs with or without accommodations. Must be able to work from 8:00am to 5:00pm. LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS Current valid driver’s license CONTACT: NICHOL TAYLOR 850-412-3920 BACKGROUND SCREENING It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.