Job Description
POSITION OVERVIEW:
Trinity Services Family Counseling Center is seeking highly organized and motivated Summer Interns to provide administrative and office support within a behavioral health outpatient setting. This internship offers valuable hands-on experience in office management, professional communication, organization, and client interaction while supporting various members of the counseling center team.
Salary: $15.00 per hour (Part-Time)
Location: Joliet, IL
REPORTS TO: Administrative Assistant
NETWORK OR DEPARTMENT: Network 9
ESSENTIAL FUNCTIONS:
- Answer and direct phone calls, take messages, and respond to general inquiries.
- File and organize physical and digital documents to ensure proper archiving and accessibility.
- Scan, upload, and maintain confidential office records and documents.
- Draft, proofread, and format documents and correspondence as requested.
- Assist with data entry and maintenance of databases and spreadsheets.
- Help prepare reports, presentations, and other office materials.
- Support team members with special projects by managing timelines and ensuring deadlines are met.
- Greet visitors and clients in a professional and welcoming manner.
- Provide assistance with customer service inquiries or direct questions to appropriate staff.
- Provide general administrative support to department managers and other staff members as needed.
- Perform additional tasks as needed to maintain office efficiency and daily operations.
SKILLS AND ABILITIES:
- File management and document handling
- Time management and prioritization
- Professional phone and email communication
- Client and visitor relations
- Project coordination support
- Collaboration and teamwork
- Microsoft Office Suite and digital platform proficiency
- Professional development and networking
- Exposure to career paths within behavioral health and office administration
PHYSICAL DEMANDS:
- Be able to lift over 40 pounds from floor to waist unassisted
- Be able to push and pull 75 pounds
- Be able to complete deep knee squats
- Remain in a stationary position, often standing or sitting for prolonged periods
- Operate motor vehicles
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment
- Physical activities that could be used include: driving, balancing, pulling, pushing, standing, climbing, grasping, stooping, crouching, crawling, kneeling, reaching, lifting, and repetitive motion.
CLASSIFICATION:
Non-Exempt
DISCLAIMER:
Duties and responsibilities may change, and new ones may be assigned at any time with or without notice. This job description does not constitute a contract of employment.
STATEMENT:
Trinity Services, Inc. is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Trinity Services, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender, age, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law. Trinity Services, Inc. conforms to the spirit as well as to the letter of all applicable laws and regulations.