Archiving Clerk (38478)

Job Summary

The Archiving Clerk is responsible for organizing, maintaining, retrieving, and protecting physical and digital records. This role ensures documents are accurately filed, stored securely, and made accessible to authorized staff when needed. The Archiving Clerk supports records retention, confidentiality, and efficient document management.

Key Responsibilities

• Go to Community Services sites to gather paper documents for archiving and destruction.
• Place paper documents into boxes, load and unload vehicles to transport.
• Bring paper documents to places designated by Compliance Officer.
• File, sort, label, and organize paper and electronic records according to Birch procedures.
• Scan, index, and digitize paper records when required.
• Prepare records for storage, transfer, or destruction.
• Assist with records retention and disposal schedules.
• Complete digital records for archived and destroyed paper records as per Bitch procedures.
• Maintain archive systems to ensure records are easy to locate and retrieve.
• Maintain confidentiality and handle sensitive information in line with privacy rules and internal policies.
• Perform basic data entry and update records databases or tracking logs.
• Perform tasks as assigned by supervisor to assist Community Services.

• High school diploma or equivalent, Associate’s Degree preferred).
• Experience in clerical work, records management, filing, or administrative support preferred.
• Strong attention to detail and accuracy.
• Basic computer skills, including document management systems, spreadsheets, and data entry.
• Ability to handle confidential information responsibly.