Job Description
Goodwyn Mills Cawood (GMC) is one of the largest privately held architecture and engineering firms in the Southeast, with offices located throughout Alabama, Florida, Georgia, South Carolina, North Carolina and Tennessee.
We are seeking an experienced and highly organized Executive Administrative Assistant to support our Architecture executive leader. In this role, you will serve as a trusted partner by managing daily schedule, coordinating communications, supporting operations, and helping drive day-to-day efficiency.
The ideal candidate is proactive, detail-oriented, adaptable, and comfortable handling confidential information with professionalism and discretion. This position requires strong organizational skills, sound judgment, and the ability to thrive in a fast-paced environment while supporting multiple priorities.
What You’ll Do
Executive & Office Support
- Manage executive leader's calendar, schedule, and appointments
- Coordinate business travel arrangements
- Support Architecture leader with projects, priorities, and day-to-day operational needs
- Organize and schedule meetings, conferences, department activities, and special events
- Prepare meeting agendas and document meeting notes or minutes as needed
- Handle administrative inquiries and provide timely support
- Answer and direct phone calls, screening when appropriate
- Create, edit, proofread, and format correspondence, reports, presentations, charts, business plans, and other documents
- Ensure accuracy, professionalism, and clarity in all communications and materials
- Provide additional administrative support as office needs evolve
Data & Project Support
- Gather and organize information from emails, meeting records, reports, and other sources
- Prepare summaries, reports, and written correspondence as requested
- Conduct research and assist with special projects when needed
Collaboration & Team Support
- Partner closely with Architecture leader to support departmental goals and priorities
- Welcome and assist clients and visitors in a professional and friendly manner
- May provide guidance or task coordination for other administrative staff
What We’re Looking For
Qualifications
- Bachelor’s degree preferred, or equivalent relevant experience
- 15+ years of experience in an administrative support or related role preferred
- Prior supervisory or team coordination experience is highly preferred
- Exceptional organizational and communication skills
- Strong attention to detail and ability to maintain confidentiality
- Advanced proficiency in Microsoft Office Suite
- Familiarity with office equipment and general administrative procedures
- Ability to work independently, prioritize effectively, and adapt to changing needs
- Comfortable working with a variety of personalities and managing multiple priorities simultaneously
- Ability to quickly learn department functions, processes, and applicable guidelines
Travel Requirements
- Minimal travel expected; occasional local travel may be required
Physical Requirements
- Prolonged periods of sitting and working at a computer
- Occasional bending, twisting, crouching, and similar movements
- Ability to lift up to 25 pounds as needed
About GMC
We are a regional firm with national experience located in 28 offices throughout the Southeastern United States. We believe in community, collaboration, and using the power of creativity and hard work to make a difference. Whether designing schools, parks, hospitals and other commercial developments, or providing clean water, safe streets and restoring resilient environments, GMC takes great pride in serving our communities through the transformative work we do. Every project is guided by the foundational concept that communities are built by people, not companies, and we strive to serve our communities with quality, integrity, creativity and care. One of the Southeast’s most comprehensive multi-disciplined firms, GMC is equipped to provide all of the services associated with architecture, interior design, civil engineering, environmental services, landscape architecture, planning, transportation engineering, geotechnical engineering, electrical engineering, surveying and disaster recovery.