Job Description
POSITION SUMMARY
This position will report to the Associate General Counsel, with regular interaction with the Chief Legal Officer and Tax Department and serve as critical legal support for PrimeSource.
ESSENTIAL FUNCTIONS
- Work closely with the Chief Legal Officer and Associate General Counsel to provide support for a wide variety of business functions.
- Work with teams across the Company, such as Tax, Finance, Human Resources, Treasury, Information Technology, Global Sourcing and Sales on various projects and initiatives.
- Maintain list of Officers and Directors
- Work closely with VP-Tax and liaison with Accounting Department to file annual reports.
- Work closely with VP-Tax and liaison with E&Y to file federal and state tax documents
- Conduct tax payment research using internal financial software (SAP)
- Work closely with Accounting Department to submit tax quarterly payments and Personal Property tax payments
- Draft written consents and monitor domestic and foreign entity compliance.
- Liaison with various departments to resolve regulatory and compliance matters.
- Conduct legal research on matters including transactional, IP and regulatory requests.
- Assist in protection and maintenance of trademarks and patents, as well as other IP issues.
- Coordinate with outside counsel on intellectual property and other matters.
- Correspond with internal clients on trademark inquiries, obtaining evidence and instructions, and advising on proper use of trademarks.
- Support drafting and revision of commercial contracts.
- Contribute to pre-litigation dispute resolution, including collecting, reviewing and producing documents.
- Drafting legal correspondence, such as cease & desist letters and other communications with direction of AGC and CLO
- Maintaining Legal Department file organization
- Assist in filing, facilitating, and resolving insurance claims
- Review invoices and coordinate approvals and payments related to IP and corporate services
- Liaison with HR to review, process and respond to subpoenas
COMPETENCIES
- Excellent organizational skills.
- Ability to work collaboratively and effectively with business partners.
- Proactive self-starter with high attention to detail.
- Good analytical skills with the ability to identify, evaluate and resolve problems.
- Excellent communication skills.
REPORTS TO: Associate General Counsel
POSITIONS SUPERVISED: None
QUALIFICATIONS
EDUCATION: Bachelors degree or equivalent from an accredited four-year college or university.
REQUIRED SKILLS & EXPERIENCE
- At least 4+ years of corporate paralegal experience at a law firm or corporation is required.
- Previous in-house experience is desirable, but not an absolute requirement.
- Must be familiar with domestic entity compliance and filing of annual reports in a variety of U.S. jurisdictions.
- Strong research and analytical skills are required.
- IP experience, preferably with trademarks, is a plus.
- Tax experience, particularly with state and local filings, is a plus.
- Experience drafting and negotiating contracts is a plus.
- Skilled in use of MS Office, especially including Outlook, Word, Excel and Teams.
- Familiar with SAP is a plus.
- Familiarity with - or willingness to learn - contract management, service-of-process and e-billing solutions is required.
- Proficiency with DocuSign is a plus.
CERTIFICATIONS & LICENSES: Paralegal certificate from an accredited institution beneficial, but not an absolute requirement.
SCHEDULE
Hybrid Schedule. Fridays are work-from-home, with a general expectation of being in the office at the Company’s Irving headquarters Monday thru Thursday (with some flexibility around in-office hours on those days). The CLO and AGC views work-life balance as a high priority and will be very respectful of evenings and weekends. Flexibility on schedule can be accommodated (e.g., school drop-offs or pick-ups). Pay is competitive.
TRAVEL: None