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Job Description
Position Overview: The Accounts Payable Associate will provide full cycle support for the Accounts Payable (AP) department, to include invoice processing and payment for the organization as well as all other related A/P functions as assigned.
Essential Job Functions:
Transaction Management:
- Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
- Receive and process vendor invoices within 48 hours of receipt
- Validate accurate general ledger account coding and data entry
- Obtain proper invoice approval of invoices
- Research and respond to email mailbox within 48 hours of receipt depending on urgency
- Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly
- Review and reconcile vendor statements, and resolve outstanding items
- Maintain proper storage of payables items using INDEX imaging system
- Obtain proper invoice approvals
- Clear portals
- Clean up and reconcile aging report weekly
Payment Management:
- Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
- Prepare accounts payables weekly/daily and manual payment cycles as required
- Apply manual payments/drafts to invoices
- Process payments timely via corresponding payment methods
- Process voids, stop payments, and resolve payment issues or payment status
- Process and resolve daily bank exception report before bank cut-off time
- CorPay enrollment updates
- Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
- Maintain vendor database to include vendor adds and changes
- Obtain IRS vendor TIN matching and store in FB
- Receive and process vendor invoices within 48 hours of receipt
- CorPay initial vendor enrollment
- Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept
- Discovery and development of an AI OCR AP solution to automate the transaction entry process
Additional Responsibilities:
- Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc.
- Assist with special projects as assigned
- Apply a team approach to completion of all month end reporting tasks
- Weekly and monthly accounts payable reconciliations
- Work vendor statements
- Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values
- Perform other duties as assigned
Job Requirements:
- Experience in Accounts Payable or similar role
- Strong knowledge of accounts payable and accounting
- Ability to communicate effectively with customers and vendors
- Experience using financial software
- Excellent organization and time management skills
- Excellent attention to detail and strong problem-solving skills
- Excellent interpersonal skills and ability to work in a team environment
- Flexible and able to adapt to sudden changes in priority
- Effectively understand and use tools/methodologies
- Full understanding of and processing experience with various ERP accounting software (Great Plains experience preferred)
- Demonstrated ability to thrive in a fast-paced environment
Other Skills/Abilities
- Proficient with Microsoft Office Suite or related software