Back to jobsProvide the primary day-to-day interface with the Charterer, Scheduler, Terminal, Agent, and Owners/Operators in the Phiillips 66 term chartered and spot-chartered shipping business.
Build proficiency in using SEDNA and ensure all emails are correctly tagged.
Build proficiency in using IMOS and ensure accurate capture of voyage details.
Act as the primary operations point of contact (24/7) for assigned equipment.
Assume responsibility for preparation and communication of voyage orders, and further instructions.
Handle vessel/cargo stowage matters, draft issues, port agency nominations and/or appointments, and communications.
Ensure all assigned voyages are performed as defined by Phillips 66 standardized voyage orders – with applicable regional nuances.
Interface with Commercial schedulers, charterer, agents, terminal, vessel/barge owners/operators and tanker brokers.
Engage with other Phillips 66 parties – including Marine Demurrage, Assurance, F&PA, refineries, and terminals.
Liaise with Supply & Trading and operations staff in respect of voyages to and from 3rd party customers.
Handle interaction with Marine Assurance to maintain minimal exposure for Phillips 66 cargoes and assets – including Human Resources, term and spot tonnage, and refineries and terminals.
Work with Phillips 66 Loss Control to eliminate or minimize any impairment on cargo quality or quantity.
Monitor vessel’s bunker ROB and consumption for heating, tank cleaning and ECA zone consumption (VLSFO and LSMGO).
Voyage Cost Allocation – manage voyage costs, administration & allocation, including freight, port costs, secondary costs, Heating costs, Fleeting costs and T/C vessel voyage costs.
Manage cargo document management, including Bills of lading, inspection reports and letters of indemnity.
Verify and approve freight invoices and other secondary charges related to assigned equipment and voyages under management; ensure voyage cost allocation (VCA) is timely and accurate.
Manage monthly hire payments (T/C vessels), bunkers cost administration, and voyage / port cost administration.
Coordinate with vessel/barge owners and commercial marine team relative to vessel maintenance and dry-docking activities.
Understand weather and waterway impacts to voyages in progress and report issues to the Marine team/ S&T traders and operators.
Accountable to work across regional boundaries to develop, implement/change and continuously improve global documentation/processes and systems.
Represent the company with carriers, terminal personnel, and/or other internal/external contacts in a professional manner.
Possess a firm understanding of marine risk and the company’s exposure to marine liability.
Help guide the development/improvement of operating systems requirements, operating metrics, and delivery/communication of results.
Assist Leadership team in championing change and assessing vessel agents for value add.
Gain a firm understanding of the Global Vessel Incident Reporting & Crisis Monitoring Plan and ensure duties are performed as per the “On Call Incident Report Manual”.
