Administrative Assistant (Anticipated) - Farwell Elementary School

SUMMARY: Serve as secretary to the principal and as facilitator for the school/public being
served in communicating information, problem solving, material acquisition, cash handling,
record keeping and building permits.

Salary Range: $17.90 - $22.56

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.
Types correspondence, letters and memos, purchase orders, check requests, forms, etc.
Answers telephones, responds to routine questions.
Sets appointments or routes calls to appropriate persons.
Performs duties relating to students such as taking attendance and tardiness, responding to
accidents and illnesses, resolving bus scheduling problems, and other issues as they arise.
Compiles and distributes monthly and annual reports including staff attendance, student
attendance and calendar of events.
Receives visitors, new parents, and students; answering questions; resolving student
problems.
Schedules requested conferences and facilitating use of building by external groups.
Serves a confidential secretary to the principal and assistant principal.
Maintains books for staff, student and building accounts.
Makes and records deposits.
Prepares employee and student accident reports.
Maintains school/student records.
Acts as liaison between school and community, principal, parents, staff and students.
Prepares payroll certification.
Maintains quarterly honor roll.

SUPERVISORY RESPONSIBILITIES: Students and Parent Helpers
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED); plus experience in general office work
and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability
to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,
percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and
geometry.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral,
or diagram form. Ability to deal with problems involving several concrete variables in
standardized situations.
OTHER SKILLS and ABILITIES:
Must type 55 Words per Minute. Ability to operate office machines and personal computer and
related software. Ability to develop effective working relationships with students, staff and the
school community. Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and School Committee
policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.
The employee is frequently required to walk. The employee is occasionally required to stand and
reach with hands and arms. Specific vision abilities required by this job include close vision and
depth perception. Occasionally, the employee will lift up to 10 lbs. such as to lift files and paper.
WORK ENVIRONMENT: The work environment characteristics described here are representative
of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
The noise level in the work environment is usually moderate to loud.