Senior Proposal Manager
Job Description
Mobile Communications America, Inc., a leader in wireless communications, data, and security solutions is seeking an experienced Senior Proposal Manager to serve as a senior individual contributor within the Proposal Center.
This role is responsible for managing complex RFx responses from intake through final submission, ensuring proposals are compliant, high-quality, and delivered on time. The ideal candidate brings deep RFx expertise, strong judgment, and the ability to operate independently in a fast-paced, deadline-driven environment, managing requirements, timelines, content, risks, and cross-functional inputs as the execution lead for individual proposal efforts.
KEY RESPONSIBILITIES:
RFx & Proposal Execution
- Serve as the single point of accountability for assigned RFx opportunities (RFPs, RFQs, RFIs, ITBs, and sole-source proposals), interpreting solicitation requirements and leading execution end-to-end from intake through final submission.
- Build proposal workbooks, schedules, and delivery plans tailored to each opportunity's complexity, and track deliverables, dependencies, risks, and deadlines throughout the lifecycle to ensure on-time submission.
- Create and manage Microsoft Teams and SharePoint proposal workspaces to centralize content, contributor inputs, and version control.
- Perform final readiness checks for formatting, completeness, and compliance prior to submission.
Compliance, Quality & Risk Control
- Own proposal compliance with customer instructions, evaluation criteria, and mandatory requirements, including building and validating compliance matrices and point-by-point responses to ensure full coverage.
- Identify and remediate quality, compliance, or content issues prior to submission, escalating risks early to leadership and contributors.
- Ensure proposals accurately represent MCA's capabilities, value proposition, and brand standards across narrative, formatting, and visual presentation.
Cross-Functional Coordination
- Coordinate inputs from Sales, Solution Architects, Finance, Contracts, Legal, Risk & Compliance, Marketing, and subject matter experts to assemble responsive, accurate proposals.
- Schedule and run proposal kickoffs, status check-ins, and team reviews focused on driving execution and unblocking contributors.
- Communicate requirements, ownership, and deadlines clearly to contributors across functions and seniority levels, escalating gaps or delays through appropriate channels to keep proposals on track.
Content Utilization & Continuous Improvement
- Leverage existing templates, boilerplate, and reusable content to reduce rework and accelerate response cycle time.
- Identify content gaps and improvement opportunities across proposals, partnering with Proposal Center leadership on feedback loops related to quality and reuse.
- Follow Proposal Center standards, workflows, and tools, including proposal automation platforms (e.g., Responsive), and provide execution-level feedback to improve cycle time and quality.
WHAT YOU WILL BRING TO THE TEAM:
Education & Experience
- Bachelor's degree in Business, Communications, English, Marketing, or related field; advanced degree a plus.
- 7+ years of hands-on proposal or RFx management experience as an individual contributor, with a proven track record of managing complex, deadline-driven proposals independently.
- Experience coordinating cross-functional contributors without direct line authority in a matrixed organization.
Knowledge & Skills
- Strong understanding of RFx compliance requirements across commercial, state and local government, and federal solicitations.
- Demonstrated proficiency with Microsoft Word, Excel, Teams, and SharePoint, including building proposal workbooks, compliance matrices, and collaborative workspaces.
- Familiarity with proposal automation and content management platforms such as Responsive preferred.
- Excellent written communication, editing, and document formatting skills, with a sharp eye for detail and consistency.
- Strong project management instincts, with the ability to manage multiple concurrent proposals, prioritize competing deadlines, and operate calmly under pressure.
- APMP certification (Foundation, Practitioner, or Professional) preferred.
- Prior experience in technology, telecom, infrastructure, physical security, or services environments preferred.
TRAVEL REQUIREMENTS:
Less than 10% travel.
DIRECT REPORTS:
No Direct Reports
YOUR ENVIRONMENT AND PHYSICAL REQUIREMENTS:
The physical environment requires the employee to work inside.
While performing the duties of this job, the employee is required to frequently stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear; lift (overhead, waist level) from the floor, bending, frequently utilize near vision use for reading and computer use; occasionally move equipment weighing up to 15 pounds, and frequently position self to maintain computers or other equipment as needed.
WHO WE ARE:
Mobile Communications America, Inc. (MCA) provides wireless communication, data, and security solutions that enhance workplace safety, security, and efficiency nationwide. Customers trust us to provide a portfolio of turn-key systems, products, and services — including two-way radio communications, vehicle uplift, security video and access control systems, BDA/DAS, remote monitoring, GPS tracking, SCADA, dispatch, mass notification, and point-to-point wireless networks. Our more than 60,000 customers span industries such as public safety, commercial, manufacturing, education, healthcare, utilities, and government. In addition to being the largest Motorola partner in the U.S., MCA has strategic partnerships with over 1,000 major manufacturers to offer an extensive portfolio of products and technologies.
WHAT WE BELIEVE:
We are better together through the MCA Way: living our core values of Service First, Growth, Teamwork, and Safety. We take our work and customers seriously and believe our best work can be fun. A component of our business that embodies the MCA advantage is our “Service First DNA” culture. Service isn’t just a motto for MCA, it’s an integral part of who we are and goes beyond our customers to our employees, partners, shareholders, and communities.
NOTE: The above statements describe the general nature and level of work performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel so classified. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Mobile Communications America, Inc. is proud to be an Equal Opportunity workplace and is an Affirmative Action employer. We are committed to creating an inclusive environment that celebrates diversity. At MCA, we are “better together.”
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