Program/Project Coordinator | Facilities Planning & Design
Job Description
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Day - 08 Hour (United States of America)
This is a Stanford Health Care job.
The Program Project Coordinator (PPC) plays an essential role in supporting the leaders and teams who shape healthcare environments. By partnering closely with support staff across functions to coordinate meetings and schedules, this role helps bring people together, sustain momentum, and move meaningful work forward.
In this role, you will support programs and initiatives across Facilities Planning & Design by keeping workstreams aligned, communication flowing, and teams connected. You will play a key role in day-to-day coordination while helping strengthen scalable, repeatable processes that enhance project delivery across the business unit.
Success in this role looks like:
This role focuses heavily on calendaring support and strategically managing coordination of senior leadership and project meetings and events.
Coordinating inputs, tracking milestones, and supporting schedules across multiple concurrent efforts
Preparing materials, summaries, and follow-ups that keep stakeholders informed and aligned
Supporting process improvement and standardization efforts within Facilities Administration
Partnering closely with planners, designers, and operational teams to remove friction and keep work moving
Bringing strong communication, organization, and follow-through to a fast‑paced, collaborative environment
The Facilities Services division advances health through leadership, collaboration, and innovation. Our teams provide critical non-clinical support services 24/7, ensuring safe, reliable operations while planning for future growth and evolving needs. We serve at the intersection of planning, construction, general services, and facilities administration. Learn more about Facilities Services at: Facilities Services | Stanford Health Care.
The Facilities Planning & Design (FPD) business unit leads the planning, design, and transformation of Stanford Health Care’s environments to support excellence in care, innovation, and experience. Bringing together expertise in Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD transforms vision into reality by creating functional, compliant, and inspiring spaces aligned with the mission of Stanford Medicine.
Facilities Administration within Facilities Planning & Design (FPD) drives operational excellence through continuous improvement, strategic alignment, and cross-functional collaboration. The team enhances project delivery by leveraging data-driven insights, optimizing processes, and standardizing best practices across all functional areas. Through strategic initiatives and operational support, Facilities Administration improves quality, accelerates timelines, and maximizes organizational value.
If you are interested in joining Stanford Health Care, please review the job description below and submit your application online.
A Brief Overview
Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.
Locations
Stanford Health Care
What you will do
- Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
- Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
- Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
- Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
- Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
- Events Coordinator: Manages events.
- Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time.
- Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.
Education Qualifications
- High school diploma or equivalent required. Bachelors Degree preferred.
Experience Qualifications
- Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
Required Knowledge, Skills and Abilities
- Extensive knowledge and understanding of hospital and clinic organization preferred.
- Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
- Possesses an ability to manage multiple changing priorities.
- Must be able to take direction and work effectively both alone and collaboratively with others.
- Demonstrated ability to independently seek out and obtain information.
- Demonstrated ability to exercise good judgment and use discretion in confidential situations.
- Excellent written and verbal communication skills required.
- Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
- Exhibits a professional approach to work including a sense of responsibility for assigned duties.
- Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
- Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
- Demonstrated ability and interest in learning new software programs as required.
- Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
- Follows safety policies and procedures. Incorporates ergonomic principles in work habits.
These principles apply to ALL employees:
SHC Commitment to Providing an Exceptional Patient & Family Experience
Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.
You will do this by executing against our three experience pillars, from the patient and family’s perspective:
- Know Me: Anticipate my needs and status to deliver effective care
- Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
- Coordinate for Me: Own the complexity of my care through coordination
Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
Base Pay Scale: Generally starting at $43.77 - $56.90 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.