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Job Description
Position Summary
The Accounting Assistant is responsible for supporting the Accounting and Finance Department with daily accounting operations, accounts receivable, billing, reconciliations, revenue reporting, month-end close activities, and financial reporting support. This role requires strong analytical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Accounting Assistant works closely with attorneys, management, vendors, and internal departments to ensure accurate financial reporting and compliance with company policies and procedures.
Essential Duties and Responsibilities
- Prepare and post journal entries including prepaid expenses, accruals, reclasses, and revenue adjustments.
- Maintain and reconcile general ledger accounts and supporting schedules.
- Assist with month-end and year-end close procedures.
- Prepare internal financial reports including income statements, balance sheet schedules, and variance analysis.
- Prepare and post daily revenue entries and maintain monthly revenue breakdown reports.
- Monitor pending disbursement reports and assist with revenue recognition processes.
- Perform balance sheet reconciliations including prepaid accounts, accruals, credit cards, bank sweep accounts, and bank reconciliations.
- Assist with preparation and filing of 1099s and provide support during external audits.
- Support the Accounting Manager and CFO with ad hoc financial reports and analysis.
- Prepare and process hourly and flat-fee client invoices.
- Review work-in-progress reports and coordinate billing recommendations with attorneys.
- Monitor accounts receivable aging and follow up with clients regarding outstanding balances.
- Prepare and distribute AR aging reports and collection reports.
- Prepare and update monthly compensation reports.
- Apply payments, prepare deposits, and maintain accurate client account records.
- Monitor trust/IOLTA account activity and communicate with attorneys regarding account balances when necessary.
- Maintain client and user records within accounting and practice management systems.
- Respond to internal and external inquiries regarding billing and accounting matters.
- Maintain organized accounting records and supporting documentation.
- Assist with special projects and process improvement initiatives.
- Perform additional accounting and administrative duties as assigned.
Qualifications
- Associate or bachelor’s degree in accounting, Finance, or related field preferred.
- 1–3 years of accounting, billing, or accounts receivable experience preferred.
- Strong understanding of accounting principles and financial reporting processes.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Experience with accounting software and practice management systems preferred.
- Strong organizational, analytical, and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.