Facilities Specialist

Travel requirement: This position may require up to 25% travel

Are you a hands-on problem solver with a passion for maintaining safe, efficient, and well-organized work environments? We are seeking a Facilities Specialist to support the daily operations, maintenance, safety, and functionality of our facilities. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly.

As a key member of our team, you will help ensure our buildings, equipment, and workspaces remain safe, compliant, and well-maintained while supporting employees and partnering with vendors and internal teams.

What You’ll Do

Facilities Operations & Maintenance

• Coordinate facility maintenance, repairs, inspections, and service requests 
• Conduct regular facility walkthroughs to ensure safety, cleanliness, and operational readiness 
• Manage facility supplies, equipment inventory, and records 
• Coordinate vendors and contractors for repair and maintenance services 
• Respond to facility-related issues and emergencies promptly 
• Assist IT with basic network and infrastructure support 
• Provide backup support to additional company locations and travel up to 25% as needed 

Office & Workplace Management

• Support office moves, workstation setups, and workspace reconfigurations 
• Manage facility access, including key fobs, alarms, and security coordination with IT 
• Order office supplies and assist with lease administration, payments, and relocations 

Safety, Compliance & Risk Management

• Support and maintain workplace safety programs and OSHA compliance efforts 
• Conduct safety inspections, audits, incident investigations, and corrective action follow-up 
• Coordinate safety training, emergency preparedness, PPE compliance, and forklift certification tracking 
• Maintain OSHA logs, safety records, and compliance documentation 
• Promote a culture of workplace safety and accountability 

Safety Committee & Continuous Improvement

• Facilitate Safety Committee meetings and follow-up action items 
• Lead and support 5S workplace organization initiatives, training, and audits 
• Track safety and workplace improvement metrics 

Vendor, Insurance & Administrative Support

• Manage vendor relationships, invoices, and service quality 
• Support insurance claims related to property, workers’ compensation, and vehicles 
• Assist with leased vehicle coordination and fixed asset inspections 

Events & Special Projects

• Support company events and employee activities 
• Assist with special projects as assigned 

What We’re Looking For

• Associate degree or technical training preferred 
• 3+ years of facilities, maintenance, or building operations experience 
• Knowledge of HVAC, electrical, plumbing, and general building maintenance systems 
• Experience with office space coordination and buildout support preferred 
• Familiarity with OSHA regulations and workplace safety practices preferred 
• Strong organizational, problem-solving, communication, and customer service skills 
• Proficiency in Microsoft Office (Word, Excel, Outlook) 
• Self-motivated, accountable, and able to prioritize in a fast-paced environment 

Physical Requirements

• Ability to lift up to 50 pounds and perform physical activities such as standing, walking, bending, and climbing 
• Ability to respond to after-hours facility emergencies when needed 
• Ability to work on-site five days per week 

Why Join Us?

We offer the opportunity to make a meaningful impact in a collaborative environment where safety, teamwork, and continuous improvement are valued. If you enjoy solving problems, supporting employees, and helping maintain a productive workplace, we encourage you to apply.

Apply today and become an important part of keeping our workplace safe, efficient, and running at its best