Executive Assistant to the Superintendent

Executive Assistant to the Superintendent
Category 2 on the A&S Salary Scale
Work Year: 12-Month 

Salary Range: $77,716-$124,237
Employee Benefits Summary

Role Overview 

The Executive Assistant to the Superintendent serves as the primary executive support professional to the Superintendent and provides high-level administrative, organizational, and communications support to ensure the efficient and effective operation of the Superintendent's Office. 

This position functions as a key liaison between the Superintendent, Board of Education, district leadership, staff, families, elected officials, community organizations, media representatives, and the public. 

This position requires exceptional professionalism, discretion, initiative, adaptability, and independent judgment in managing confidential and complex matters. The Executive Assistant thrives in a fast-paced environment, demonstrates outstanding organizational and communication skills, and possesses the ability to anticipate needs, manage competing priorities, and support district leadership initiatives with professionalism and accuracy. 

Minimum Requirements

• With associate's degree: Three years of progressive executive-level administration support to senior leadership personnel.

• Without associate's degree: Five years of progressive executive-level administration support to senior leadership personnel.

• Excellent organization and interpersonal skills, including an ability to deal with diverse issues and diverse audiences, i.e., parents, general public, community advocates, media, staff, education personnel, elected officials.

• Strong written and verbal communication skills, including the ability to draft professional correspondence, reports, and presentations 

• Demonstrated ability to manage highly confidential and sensitive information with professionalism and discretion

• Proficiency in Microsoft 365 applications, Google Workspace, virtual meeting platforms, and office technology systems

• Experience coordinating schedules, meetings, travel arrangements, and executive calendars

• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment

• Demonstrated ability to work independently and exercise sound judgment

• Ability to interact effectively with diverse stakeholders including staff, students, families, elected officials, community members, and media representatives

• Demonstrated experience in assisting with budget development and monitoring office orders.

• Regular attendance is an essential function of this position.

• Ability to perform the essential functions of the job with or without supervision or reasonable accommodations. 

Preferred Qualifications

• Associate's or Bachelor's degree from an accredited college or university

• Experience working in a public school system, government agency, or executive office environment

• Experience supporting a superintendent, executive leader, or governing board

• Experience with Board meeting preparation and executive communications

• Knowledge of records management, public information requests, and office operations

• Experience with website content management systems, social media platforms, and digital communication tools. 

   

Role Responsibilities

• Serve as the primary executive assistant to the Superintendent and manage the day-to-day operations of the Superintendent's Office 

• Maintain the Superintendent's calendar, appointments, travel arrangements, meetings, and special events 

• Prepare and coordinate agendas, presentations, reports, briefing materials, correspondence, and related documents for executive and Board meetings 

• Serve as a liaison between the Superintendent's Office and district staff, Board members, families, community organizations, elected officials, and external partners 

• Coordinate and respond to internal and external communications with professionalism, accuracy, and discretion 

• Maintain strict confidentiality regarding personnel matters, legal matters, labor relations, and other sensitive district information 

• Track deadlines, follow-up items, and action steps related to district priorities and Superintendent initiatives 

• Assist in planning and coordinating meetings, conferences, community events, and special projects 

• Prepare professional correspondence and communications on behalf of the Superintendent 

• Maintain organized electronic and physical filing systems and records in accordance with district procedures and retention requirements 

• Assist with budget monitoring, purchasing processes, and office operational needs 

• Demonstrate professionalism and exceptional customer service in all interactions 

• Exercise sound independent judgment in prioritizing issues and managing workflow 

• Perform additional duties and special projects as assigned by the Superintendent 

Environmental Factors and Physical/Mental Requirements

The Environmental Factors and Physical/Mental demands represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Required prolonged periods of sitting at a desk and working on a computer and other office equipment.
• Ability to communicate effectively in person, virtually, and by telephone.
• Ability to move throughout district buildings and event locations as needed
• Ability to occasionally lift and transport office materials and supplies up to 20 pounds.
• Ability to maintain emotional control under stress.
• Occasional travel throughout the district and state may be required.
• Ability to travel district-wide and state-wide if needed. 

• Ability to work prolonged and irregular hours, including work on non-traditional work days and holidays as necessary.