Procurement Specialist

Procurement Specialist

 

Purpose of the Job

The Procurement Specialist supports day-to-day procurement operations, covering supplier sourcing, purchase order management, contract administration, and vendor coordination. The role partners with internal departments and suppliers to ensure timely, accurate, and policy-compliant procurement outcomes.

 

Essential Functions and Responsibilities

Procurement Planning

• Conduct market research to gather pricing data, identify qualified suppliers, and assess their fit for procurement requirements.
• Monitor market trends and pricing and escalate cost-saving opportunities to the direct manager.

 

Vendor Management

• Participate in supplier evaluation and negotiations, supporting competitive terms across categories such as hospitality, logistics, and third-party services.
• Support supplier performance tracking on delivery, quality, and reliability, escalating issues as needed.
• Ensure procurement activities comply with internal policies and applicable regulations
• Draft procurement agreements for suppliers without formal contracts, defining deliverables, pricing, timelines, and service expectations for approval.

 

Purchasing Execution

• Review supplier contracts before approval, verifying alignment with policies, budgets, and stakeholder requirements.
• Process and track purchase orders through the full cycle, verifying receipts against delivery notes and invoices, and following up with suppliers to resolve discrepancies and ensure on-time delivery.
• Maintain organized records of procurement transactions, contracts, and supplier communications by document management standards.

 

Financial & Cost Management

• Coordinate with internal departments to gather requirements and identify cost-effective sourcing options.
• Negotiate pricing and terms with suppliers and document outcomes for review and reporting.

 

Required Education, Experience, Knowledge, and Skills

• Bachelor's degree in business administration, Supply Chain Management, or a closely related discipline.
• A minimum of 1 to 3 years of hands-on experience in procurement or supply chain functions, with exposure to sourcing, vendor management, and purchase order processing.
• Good command of English, with the ability to communicate effectively in writing and verbally for business correspondence and supplier interactions.
• Proficiency in Microsoft 365 applications including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint; prior exposure to procurement or ERP systems is an advantage.
• Good analytical and organizational skills, with the ability to manage multiple tasks, meet deadlines, and communicate clearly with internal teams and external suppliers.
• Foundational knowledge of procurement principles, sourcing processes, and vendor management practices, with a willingness to develop expertise in line with organizational standards.
• Ability to work independently on assigned tasks while maintaining clear communication with the direct manager and escalating issues appropriately and in a timely manner.

 

Travel and Working Requirements

• Primary office-based environment; regular activities include extended periods of desk work, use of computer systems, and occasional manual handling of materials such as boxes and samples.
• Domestic travel across Egypt is required on a regular basis, including occasional short-notice assignments to support urgent operational procurement needs.