Accounts Payable Specialist

RideNow Powersports is seeking a forward-thinking Accounts Payable Specialist to assist with RideNow’s accounts payable operations. This transformative role is essential for maintaining accurate financial records, optimizing cash flow, and fostering strong relationships with vendors. This specialist will assist with core disbursement activities while driving process transformation through accounts payable consolidation, automation tools, and AI-assisted workflows. In addition, this role will interact regularly with the retail dealership network, Accounting, Treasury, IT, HR, Legal, and internal and external auditors. 

 

KEY RESPONSIBILITIES

 

Invoice Management and Processing

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to corresponding purchase orders and other documentation, promptly resolving any discrepancies.
• Enter invoice data into the accounting system to prepare it for payment processing.

 

Payment Processing and Disbursement

• Prepare and process various forms of electronic payments, such as ACH, wire transfers, and checks.
• Monitor payment schedules to ensure that timely disbursements are made and late fees are avoided.
• Address payment inquiries directed by both vendors and internal stakeholders.

 

Reconciliation, Reporting, and Closing

• Reconcile vendor statements and actively resolve any outstanding balances or discrepancies.
• Assist in month-end, quarter-end and year-end closing activities by reconciling accounts payable accountsthe and ensuring unrecorded liabilities are identified and addressed.
• Generate and maintain essential financial documents, including accounts payable aging reports and payment activity summaries.

 

Compliance and Documentation

• Maintain organized and accurate records of all invoices, payments, and related correspondence.
• Ensure full compliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.
• Support both internal and external audits by supplying necessary documentation and information.

 

Vendor and Internal Communication

• Act as the primary contact for the vendor desk concerning payments and account status.
• Collaborate with retail dealership network to quickly resolve disputes related to invoices.
• Maintain positive relationships with both vendors and internal teams.

 

Process Improvement

• Identify opportunities to improve the accounts payable processes and implement best practices through consolidation, cost reduction and streamlined productivity.
• Utilize AP automation tools to improve both efficiency and accuracy.
• Stay current on industry trends and new technologies pertinent to accounts payable management.

 

Requirements:

• Education: High school diploma required; bachelor’s degree in accounting is highly desirable.
• Experience: Minimum of 4+ years with Accounts Payable Experience. Experience with ERP systems and accounting software preferred.
• Specialized Experience (Desired): Three+ years’ retail experience with knowledge of A/P workflows and tax compliance (e.g., 1099) is strongly desired. Experience in banking operations, ERP integrations, and reconciliation automation is also desirable.