Secretary to Coordinator of Special Education

SECRETARY TO COORDINATOR OF SPECIAL EDUCATION

QUALIFICATIONS: 

• Possess a High School diploma; Associate's Degree Preferred
• Experience as a Central Office or School Secretary preferred
• Working knowledge of the Student Information System MiStar and the Student Program History
• Working knowledge of MiStar-Q Program Forms
• Computer programs: Excel, Microsoft Office, PowerPoint, Google Suite, Google Calendar
• Ability to problem solve
• Possess strong communication skills
• Ability to operate standard office machines
• Ability to work independently with minimal supervision
• Ability to exercise initiative, independent judgment, and discretion in performing duties
• Ability to deal courteously and tactfully with district personnel and the public
• Knows the importance of and practices confidentiality

PERFORMANCE RESPONSIBILITIES: 

• Coordinate for records requests for all new students who have past or active special education records with individual education plans
• Maintain accurate records for all previous and current special education students
• Coordinate file retention based on record retention guidelines
• Maintain confidentiality for all records
• Communicate with parents, staff, and other school personnel regarding students within the special education department
• Maintain program coordination in MiStar-Q for all special education students who reside within the district
• Enter certification for special education staff in MiStar
• Collaborate with the MiStar technical team on electronic form issues when they arise
• Work efficiently with the input of data into the student program forms for accuracy 
• Maintain accurate caseloads for all providers, ensuring students and teachers are assigned to appropriate personnel, with allocated services 
• Validate, process, and distribute records for all special education students to Medicaid and Social Security
• Communicate with the Coordinator of Special Education regarding student, staff, and building needs
• Enter all pupil accounting data for MiStar-Worksheet B's
• Process and enter all IEP information, as well as distribute caseloads to all special education teachers and related service providers
• Create, process, and review all purchase orders for materials needed for the special education department
• Process Medicaid Billing for Transportation when required, as well as Random Moment Time Study completion and compliance
• Coordinate IEP translation and ensure documents are mailed to families in a timely manner
• Process data and maintain accurate records for students who receive services in Center Programs
• Enter and monitor the Medicaid Service Tracker for service providers
• Perform all other duties as assigned by the Coordinator of Special Education
• Enter special education staff endorsements & credentials into Mistar
• Other duties as assigned by the Coordinator of Special Education

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and move up to 25 pounds in supplies, which requires bending, stooping, and lifting.
• The employee must be able to use a variety of instructional materials in the classroom.
• The employee must use their hands and arms to manipulate objects.
• The employee must use keyboards, tools, and other controls.
• The employee must sit and stand for long periods.
• The employee must have normal vision and hearing with or without aid.
• The employee must be able to move about the assigned location unaided during the day.

REPORTS TO: Coordinator of Special Education

WORK SCHEDULE: 7:30 A.M. - 4:00 P.M., 40-Hour work week, 52-Week work year

EVALUATION: Annual 

SALARY: Pursuant to the AFSCME Secretary Contract

EFFECTIVE DATE: Immediate 

DEADLINE:  May 28, 2026

METHOD OF APPLICATION:

Qualified and interested persons must apply online by going to the Crestwood Home page under employment. Please include a letter of interest, resume, letters of recommendation, and a copy of certificate(s) and transcripts. We no longer accept paper applications delivered by mail, in person, by fax, or by email. If your qualifications meet our needs, we will contact you for further information and a possible interview. Crestwood Public Schools is an Equal Opportunity Employer.

This document is intended to describe the general nature and level of the work performed by those assigned to this position. This is not an exhaustive list of all duties and responsibilities. Administration reserves the right to amend the change responsibilities to meet business and organizational needs as necessary.

The Crestwood Board of Education is committed to a policy of nondiscrimination and to providing equity in its educational programs, services, and activities for all students and employees. The Crestwood School District does not discriminate on the basis of race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or in its programs and activities.