Secretary, Middle School

GRADE: G8 (Hourly Range/Step 1 - Step 8: $20.69 - $25.51)
MINIMUM HOURLY RATE: $20.69
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 10
JOB CODE: 1316
POSITION TYPE: REPLACEMENT � PERMANENT/REGULAR
LOCATION: THORNTON, CO.

 Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission to elevate student success for every student every day in every classroom. Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.

SUMMARY:
Responsible for providing secretarial and administrative support to the middle school office. Duties include entering and retrieving data using the district student system; preparing documents; screening and directing phone calls and visitors; receiving and responding to inquiries and requests; performing a variety of daily office functions; assists with bookkeeping functions; providing assistance to other office staff and/or health clinic; and/or managing student athlete fees, forms and records. Based on the assignment, may also assist with payroll, staff attendance and/or personnel functions; assigning and managing lockers; and issuing building keys. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on building assignment. 

JOB TASK DESCRIPTIONS:
1. Provide administrative office support by answering and screening calls, providing information, routing calls, taking messages, and making outgoing calls. Greet and direct visitors, provide information, and call students for meetings or parent pick-up. Manage visitor check-in using the sign-in procedures, including ID scanning. Prepare various documents such as memos, letters, lists, bulletins, schedules, reports, surveys, handbooks, brochures, meeting minutes, and agendas. Order refreshments. Communicate with parents via school messenger, social media, the website, and the district phone/text system. Perform daily office tasks, including making announcements, answering classroom calls, monitoring/training student aides, supervising students, accepting deliveries, and managing mail, faxes, and email. Serve as a liaison for building volunteers and provide administrative support for middle school sports.
2. Maintain student attendance by listening to attendance line, contacting parents, performing data entry of absences and tardies into student system, running attendance reports, flagging attendance concerns in district student system, and sending attendance letters to parents. Verify that teachers have taken period attendance.
3. Enter and/or retrieve data using the district student system. Data may include discipline, clubs, attendance, fines, fees, student information, class schedules, lockers, immunization, etc. Provide assistance to staff members with the student records database.
4. Monitor the absence management system to coordinate substitute coverage for absences reported that day (checking first thing in the morning and throughout the day) and track absences. Prepare and maintain substitute folders; track attendance; and ensure subs are familiar with the building and class they are covering. Ensure sub plans are in place for the day. Maintain supplement substitute time reports and/or professional substitute and/or class coverage forms.
5. May assist with payroll, staff attendance, bookkeeping and/or other personnel functions, including maintaining payroll time and attendance records for certified and classified employees, submitting payroll to Payroll Department, collecting student fines or fees, typing remittance forms for fund allocation, monitoring and reconciling school accounts and bank statements, ordering checks as needed, monitoring and ordering supplies and managing PTO (as needed) bookkeeping receiving and distributing shipments, recording daily attendance for school staff, preparing related correspondence and reports, maintaining staff personnel folders and providing back-up to the health clinic.
6. Perform other job-related duties as assigned..

EDUCATION AND RELATED WORK EXPERIENCE:
• High school diploma or equivalent.
• Minimum of (3) years of computer and general office experience.
• Experience working with school-age children preferred.

LICENSES, REGISTRATIONS or CERTIFICATIONS:
• Criminal background check required for hire.
• CPR and First Aid certifications are preferred.
 
APPLICATION INFORMATION: 
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.

SALARY INFORMATION: 
All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees' previous work experience. "Grade" refers to position or job classification and "Step" refers to the number of work experience credit or service years. See our Classified Salary Schedule for hourly rates. For additional compensation information, please refer to The Classified Master Agreement.
 
BENEFITS INFORMATION: 
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, please see our Benefits Overview.


THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 7/25