Business Manager

Salary range: $ 40,580 - $ 49,712

Full-Time: 40 hours per week

Benefits: www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf

Reports to: Pastor

Financial

· Oversee financial operations for parish & school.

· Maintain banking agreements and account documents.

· Process and pay invoices and file paid invoice copies.

· Post all accounting data into Quick Books program.

· Reconcile seven bank accounts monthly.

· Responsible for cash management between checking and savings accounts.

· Prepare and submit data to diocesan accounting department. Reconcile diocesan financial reports with parish Quick Books program.

· Share financial information with pastor and school principal.

· Prepare the annual budgets for parish & school. Work with principal on school budget. Draft employee payroll increases. Submit budgets to diocese.

· Prepare and publish parish financial report and the current budget to parishioners.

· Prepare reports and agendas for quarterly Finance Council meetings. Attend meetings.

· Prepare annual and monthly reports for state nutrition program. Keep compliant with nutrition program procedures.

· Collect W-9 forms and certificates of liability insurance from vendors.

· Mail IRS forms 1096 & 1099 annually.

· Submit W-2 information for priest(s) to the diocese.

· Facilitate & respond to diocesan and state nutrition department audits.

· Seeks, submits, and maintains information for grants.

· Coordinate payment plans for delinquent school families.

· Utilize the FACTS school tuition and enrollment database as needed.

Human Resources

· Supervise parish custodial staff. Supervise school custodial and kitchen staff in conjunction with principal.

· Process parish payroll in Paylocity program. Assist school supervisor with school payroll.

· Maintain employees’ employment files.

· Process new employee paperwork and employee termination paperwork. Send paperwork to the appropriate diocesan departments.

· Generate contracts for salaried staff and process accordingly.

· Tabulate employee vacation days, sick days, personal days, and paid personal time hours.

· Process criminal background checks for employees and volunteers.

· Communicate changes in employee handbook and diocesan policies to parish and school staff.

Buildings & Grounds

· Attend monthly Buildings and Grounds Committee meetings.

· Assist in communications between B & G Committee and Finance Council.

· Submit paperwork for projects to diocesan office as needed.

· Work with vendors on contracts and agreements as needed.

Miscellaneous

· Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office).

· Destroy old files according to the diocesan document retention schedule.

· Attend parish staff, diocesan and nutrition program meetings.

· Support office telephone VOIP system.

Requirements

· Minimum of Associate degree in Business, related discipline, or equivalent experience.

· Strong knowledge of QuickBooks and Microsoft Office applications.

· Basic knowledge of accounting practices.

· Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.

· Ability to work in a team environment and have a service mindset when working with others.

· Able to identify issues and propose recommendations/solutions.

· Can be trusted with highly confidential information.

· Strong drive to achieve results.