Personal Assistant

Job Type:

Permanent

Build a brilliant future with Hiscox
 

About us:

HISCOX is an international insurer specialized in the market of luxury goods & property, and high-end professional insurance. As experts in risk, we give people and businesses the confidence to realise their ambitions. With offices in 9 European countries, we have a very international staff and encourage a culture that fosters inclusion and collaboration, offering exciting opportunities for personal and professional growth.

In our Lisbon office we have the privilege of employing approximately 500 exceptional professionals representing 29 diverse nationalities. Despite our central location within the city, we recognize the importance of maintaining a healthy work-life balance. As part of our commitment to our employees’ well-being, we provide a 35-hour workweek along with the option for a hybrid working schedule.

Your role

You will play an important role in the core of our business. As such, you will provide administrative support to our European Chief Marketing Officer and assist with tasks arising from the EU CEO office, including supporting our Chief of Strategy. You enjoy managing multiple tasks simultaneously and focus on delivering high quality results while meeting tight deadlines. You embrace new challenges and are keen to learn and develop. You love being in a position where all roads run together and enjoy organizing your managers’ business lives, working with multiple personalities and cultures as a reliable partner.

Your key responsibilities

• Manage complex and busy diaries and coordinate internal and external meetings
• Arrange international travel and submit expenses
• Manage correspondence and filing systems
• Assist in preparing documents, reports, and presentations
• Manage action points and follow-ups to meet deadlines
• Help embed the usage of Microsoft SharePoint, Teams and other digital collaboration tools in day-to-day executive and team’s lives
• Organize team bonding activities, offsites and events
• Provide holiday and absence cover to other assistants across Europe
• Assist with ad hoc project work as and when required by the managers.

Qualifications

• Ideally several years of experience as an assistant in a dynamic, international company, ideally in the private equity, consultancy or law sector. We also give ambitious candidates from the hospitality sector a chance
• Excellent English language skills (written and spoken) are a must. Other language skills (particularly German) are a plus
• Advanced working knowledge of the Microsoft Office Suite with a high affinity to working digitally (Outlook Teams, SharePoint, OneNote, OneDrive)
• Experience in managing multiple executives simultaneously, with the ability to adapt to differing needs of the stakeholders
• Ability to plan ahead and make accurate judgement on prioritising tasks
• Proactive, pragmatic and efficient working style with little guidance
• Reliably deliver high quality results by paying attention to detail
• Act with integrity and discretion, treating sensitive information and documents confidentially
• Open-minded, empathetic individual with a positive ‘can-do’ attitude, able to build strong working relationships

Work with amazing people and be part of a unique culture