Assistant Merchandise Coordinator

Location

5875 Bremo Road, Suite 705 | Richmond | VA | 23226

Primary Function/General Purpose of Position

Assist gift shop and retail services on all incoming inventory by sorting and reconciling packing slips to purchase orders. Prepare invoices for distribution of bulk purchases to 7 individual gift shops for BSV. Reconcile purchase orders to invoices.

III. Essential Job Functions:

• Receive multiple shipments from the loading dock.
• Organize shipment and prepare all required paperwork until opened for sorting.
• Prepare individual distribution slips for each item to be reviewed by Administrative Director for distribution directions and pricing.
• Knowledge in identifying product pricing and apply to current shipment.
• Submit purchase order, packing slips and invoices to Director of Retail Operations for payment.
• Sort and pack merchandise for shipment to 7 BSV gift shops and review freight charges.
• Prepare detailed invoices for shipments going to 7 BSV gift shops and ensure accuracy.
• Notify BSV courier about outgoing package details for MRMC and SFMC.Prepare labels for outgoing shipment to SOUTHSIDE, SOUTHERN VA, MIH, MV through OPTIFREIGHT website.
• Calculate weight of outgoing boxes for FedEx labels through OPTIFREIGHT and attach to each outgoing package.
• Reconcile incoming and outgoing invoices to purchase orders.
• Responsible for minimizing excess stock and label items from incoming supply chain for gift shop as needed.
• Correspond with vendors effectively and timely with order discrepancies and product quality concerns.
• Negotiate all returns and coordinate back-order cancellations with supply chain.
• Process all distribution incoming orders to distribution log. Keep records for all internal audit requirements.
• Participate in annual physical inventory.

Employment Qualifications:

• 1-3 years of work experience in job functions that utilized skills such as attention to detail, organizational skills and focus on timeliness of tasks.
• Demonstrated work history of critical thinking, problem solving, effective communication and customer service skills.
• Ability to push, pull and/or lift items weighing 50lbs.

• Demonstrated ability to effectively utilize Windows based computer applications, such as MS Office.

• High School diploma or equivalent

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]