Job Description
This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Administrative and Governance Coordinator in the United States.
This role offers an exciting opportunity to support executive leadership and governance operations within a mission-driven and fast-paced environment. The position plays a critical role in ensuring seamless coordination across executive initiatives, board activities, and strategic organizational priorities. Working remotely, you will manage high-level administrative responsibilities, facilitate governance processes, and help maintain operational excellence across multiple stakeholders and projects. The ideal candidate thrives in dynamic settings, demonstrates exceptional discretion, and brings strong organizational and communication skills to complex environments. This position also provides the chance to contribute to meaningful social impact work while collaborating with diverse teams and leaders nationwide. Limited travel is required for internal gatherings, conferences, and strategic convenings throughout the year.
Accountabilities:
- Provide high-level administrative and operational support to executive leadership, including managing complex calendars, coordinating travel arrangements, and overseeing meeting logistics with internal and external stakeholders.
- Coordinate governance-related activities by preparing and distributing board and committee materials, maintaining accurate meeting records, and ensuring compliance with governance standards and documentation processes.
- Organize and facilitate board meetings, executive committee meetings, retreats, and strategic events while proactively managing timelines, priorities, and logistical requirements.
- Draft, edit, and review presentations, reports, correspondence, and other key documents while conducting research and compiling information to support executive decision-making.
- Track multiple projects, deadlines, budgets, and operational priorities simultaneously, ensuring smooth execution across executive and governance functions.
- Maintain organized filing systems and confidential records with a high level of accuracy, discretion, and professionalism.
- Support administrative finance-related processes, including documentation of purchases, expense tracking, and reimbursement coordination.
Requirements:
- Bachelor’s degree combined with at least 7 years of relevant professional experience, or an equivalent combination of education and hands-on experience.
- Proven experience supporting senior executives, leadership teams, or boards in high-level administrative or governance-focused roles.
- Exceptional organizational, multitasking, and project coordination skills with the ability to manage evolving priorities independently.
- Strong written and verbal communication abilities, including experience preparing professional documentation, reports, and meeting materials.
- Demonstrated ability to handle confidential information with integrity, sound judgment, and professionalism.
- Excellent interpersonal skills with the ability to collaborate effectively across diverse teams, stakeholders, and organizational environments.
- Strong analytical and problem-solving capabilities, with the ability to anticipate needs and proactively address operational challenges.
- Comfortable working remotely with reliable internet access and flexibility to travel periodically for meetings, conferences, and organizational gatherings.
- Resilient, adaptable, detail-oriented, and capable of thriving in collaborative, mission-driven, and fast-paced environments.
Benefits:
- Competitive annual salary ranging from $88,000 to $103,000.
- Comprehensive health coverage for employees and dependents.
- Employer-funded retirement plan.
- Remote work flexibility with a dedicated work-from-home stipend.
- Generous paid time off and sick leave provided upfront.
- Full-time remote position within the United States.
- Opportunities to participate in conferences, retreats, and strategic convenings.
- Inclusive and values-driven work environment focused on collaboration and impact.