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Job Description
Job Summary:
The Accounts Payable Clerk is responsible for performing a variety of accounting and clerical tasks to ensure accuracy in financial transactions, inventory control, and customer account maintenance. This role requires strong attention to detail, organizational skills, and a commitment to providing excellent customer service.
Key Responsibilities
- Verify product quantities and prices.
- Code invoices for payment and enter them into the accounting system.
- Mail checks and payment documentation to vendors.
- Accounts Receivable & Inventory Control
- Process receiving reports generated by the warehouse and match them to Accounts Payable invoices.
- Review and process customer invoices, ensuring corrections and approvals are completed by the Office Manager or Controller.
- Prepare and post customer payments, complete bank deposits, and maintain accurate cash receipt records.
- Reconcile customer accounts and process adjustments to ensure monthly statements are accurate.
- Review credit history and references for new accounts and set up accounts in the computer system.
- Complete and mail quarterly seed tax reports and annual seed permit reports.
- Royalty Reporting
- Assist the Business Manager with data collection, maintenance, and preparation for royalty reporting and audits.
- General Clerical & Administrative Duties
- Enter daily warehouse loading sheets into the computer and resolve inventory discrepancies.
- Answer phones, direct calls, take messages, and assist walk-in customers.
- Open, date-stamp, and distribute mail.
- Track upcoming deadlines and notify appropriate personnel.
- Provide backup for seed tag printing and general office operations.
- Type letters, reports, and special projects for management and other departments as needed.
Qualifications
- Previous experience in accounts payable, receivable, or general accounting preferred.
- Strong attention to detail and organizational skills.
- Proficiency in computer-based accounting and data entry systems.
- Excellent communication and customer service skills.
- Ability to handle multiple tasks and meet deadlines.
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