Project Administrator-Bengaluru,India

Position Summary:     This role involves assisting the Project Coordinator & the Project Managers with the coordination of commercial audio-visual projects. This includes the preparation of documentation and interacting with site personnel suppliers, clients, builders, consultants and other contractors.    Roles and Responsibilities:  General assistance with the co-ordination of project work   Preparing compliance and site induction documentation   Assistance with the coordination of labour resourcing including travel requirements   Assist with the coordinating the manufacture of custom-made items   Travel booking for all staff.   Minute take, update & issue Project Meeting minutes.   Use of the project administration Aconex site for project document coordination   Job sharing with Project Coordinator   JSA / Safety Pack as required for new jobs.   Researching data & writing new JSAs as required (e.g.: MDF, Hot Works).   Issuing of Certificates of Currency – keep up to date.   Assisting with QA Audit (monthly) and maintaining QA systems.   Preparation of Hand-over sheets for PMs as required.   Project status advice forms as requested by PMs.   Project Roadmap & SharePoint tasks to be adhered to.   Site & Project folders as needed when new jobs start.   Project procedures – reviewing existing, writing new.   Printing label requests and organising delivery; updating Cable Label Requests.xls.   Administration of project drawings including Architectural etc. to be updated to ensure all project staff work from latest drawing revisions. This includes the issuing of RE Document Transmittals including latest AV shop drawings & sample data.   Site Tasks:   Tools register audit & research   Researching procedures & tasks to maximise efficiency.   Liaise with suppliers that perform our custom work.      Foster and promote the company, product, and brand in the market   Promote and live the Company Mission, Vision and Values   Comply with Company policies and procedures, including the completion of documents and records   Promote and work with Standard Operating Procedures to ensure uniform quality standards in all areas of the business   Other duties as required    Qualifications & Education Requirements:     Required:   Diversified online modules regarding WHSEQ and Environment   Degree qualified in ICT/AV, Engineering and/or Business discipline      Desirable:   Experience with ERP systems such as Pronto  Project Management certifications such as PMP or Certificate/Diploma in Project Management    Skills & Experience Requirements:  3+ years’ experience in Project Administration/Assistant role   Strong interpersonal and communication skills   Strong attention to detail   Sound administrative skills   Task and results focused   Enjoy working in a team environment   Positive approach to your work   Sound understanding of the MS Office suite of programs   Experience with OH&S documentation   Experience with documentation control using Aconex or equivalent preferred but not essential   Knowledge of MS Project beneficial but not essential   Knowledge or interest of Audio Visual and/or the building and construction industry beneficial but not essential