Director of Capital Projects & Project Management (Multifamily Housing)

Department: Corporate

Employment Type: Full Time

Location: Overland Park, KS

Description

Key Responsibilities

• Lead all phases of assigned projects (pre‑construction, execution, close‑out) across multiple properties
• Develop scopes of work, estimates, bid packages, and integrated project schedules
• Conduct pre‑construction meetings with management teams and contractors; align roles, timelines, and expectations
• Build and manage project budgets and timelines; track progress and adjust plans as needed
• Direct unit renovation programs: participate in Notice‑to‑Vacate (NTV) walks, finalize unit scopes, and coordinate schedules, milestones, and turnovers
• Review, validate, and reconcile change orders and invoices; ensure proper approvals and documentation
• Oversee contractor and vendor performance: onboarding, safety compliance, schedule adherence, workmanship quality, and crew coordination
• Conduct regular job‑site walks; maintain visual documentation and issue logs; mitigate schedule impacts (e.g., weather delays)
• Support general construction initiatives (concrete, asphalt, exterior projects): scope development, contractor walks, and director‑level review
• Ensure adherence to OSHA/EPA and company safety standards; drive site safety culture and corrective actions
•  Partner with Acquisitions, Asset Management, and Operations teams to perform property due diligence, assess physical conditions, develop capital expenditure (CapEx) budgets, and support underwriting efforts for prospective acquisitions. 

• Direct, support, and manage assigned project management team members, including setting priorities, assigning workload, and ensuring accountability for results
•  Develop and execute portfolio-wide capital project strategies that support asset preservation, value creation, and long-term ownership objectives. 
• Recruit, onboard, and develop team members to build a high-performing project management function
• Develop, mentor, and evaluate project management staff through coaching, performance management, succession planning, and professional development initiatives. 

• Partner with executive and property leadership to prioritize initiatives and align project portfolios with business goals
• Provide weekly and ad‑hoc status updates, portfolio dashboards, and progress reports to leadership
• Lead long-range capital planning efforts, including multi-year capital forecasts and reserve planning initiatives. 
• Review potential cost overages, analyze variances, and implement corrective measures; process change orders for approval
• Contribute to annual capital planning and budget development; monitor actuals vs. budgets and forecasts
• Standardize project management practices, templates, and reporting; mentor and guide both onsite teams and direct reports in project delivery and execution excellence
• Identify, prequalify, and recommend new vendors/contractors to strengthen bench depth and capacity
• Provide technical guidance to on‑site teams; ensure documentation accuracy and timely communication with all stakeholders
• Enforce compliance with company SOPs, contract protocols, insurance requirements, and regulatory obligations
• Lead problem resolution and escalations; remove roadblocks to keep projects on schedule and within scope
• Perform Other Duties as Assigned
• Ensure team alignment with company standards, project management best practices, and operational goals

Skills, Knowledge and Expertise

• Clear, concise verbal and written communication; strong stakeholder management and meeting facilitation
• Ability to partner effectively with on‑site teams, leadership, residents (as needed), vendors, and contractors
• Proficiency with Microsoft Office and project management tools; ability to learn additional software as needed
• Ability to read and interpret scopes, blueprints, specifications, and construction drawings
• Working knowledge of construction methods, building systems, trades, materials, and sequencing
• Familiarity with OSHA, EPA, environmental, and job‑site safety regulations and best practices
• Strong budgeting, forecasting, and analytical skills; ability to interpret bids, estimates, and financial reports
• Strong organizational skills with exceptional attention to detail and follow‑through
• Proven ability to manage multiple concurrent projects and shifting priorities under deadlines
• Strong problem‑solving ability and sound judgment; able to remove roadblocks and drive decisions
• Ability to work independently while fostering collaboration across teams and locations
• Ability to operate in a constant state of alertness and ensure safe performance of duties
• Professional attitude and consistently neat, clean, and well‑groomed appearance
• Ability to communicate in English with clients and coworkers; another language may be used if preferred by all parties

• Bachelor’s degree in construction management or related field, or equivalent combination of education and experience

• Minimum number of years:  5 years of experience in maintenance operations management within a large residential or commercial portfolio
• Demonstrated experience managing contractors, capital projects, and multi-unit renovation programs preferred

• Valid driver license legally allowing driving for work purposes during working hours
• Valid automobile insurance when operating a vehicle for business purposes
• EPA/HVAC Certification (Type I/II or Universal) beneficial for scope comprehension preferred
• Additional certifications (e.g., PMP, CFM, BOMI) preferred
• Any other licenses/certifications required by governing agencies - otherwise, none

• OSHA 10/30/40
• Only those required to maintain government agency certification or licensing
• Completion of applicable Company training programs throughout employment

• Exposure to all weather conditions, including extreme temperatures below 32°F and above 100°F
• Work performed in both office and outdoor environments; may involve exposure to moderate noise levels, heights, fumes, airborne particles, dust, chemicals, strong odors, and occasional proximity to moving mechanical parts
• Frequent exposure to cleaning solvents, oven cleaners, paint fumes, and similar materials
• May be required to work at multiple property locations within the metro area; occasional out‑of‑state travel may be required
• Business operates seven days a week; work schedules may be rotating, fixed, or include on‑call duties
• Must be able to respond to major emergencies (e.g., fire, flood) outside regularly scheduled hours
• Team member is responsible for wearing appropriate clothing and personal protective equipment (PPE) when working outdoors or in potentially hazardous environments
• Potential physical hazards include working near moving mechanical parts and exposure to extreme heat or other environmental risks
• Position requires the use of a personal vehicle for business‑related travel between sites
• In‑person, regular, and predictable attendance is an essential function of this role

• Ability to safely use ladders up to 6 feet in height; climb ladders and stairs multiple times daily
• Frequent walking and independent movement across properties, construction areas, and facilities; good balance required
• Ability to kneel, crouch, stoop, crawl, and work in confined or stooped positions for extended periods; ability to pick up small items
• Ability to lift and carry up to 50 lbs consistently, and occasionally up to 100 lbs; ability to carry items over 10 lbs while ascending/descending stairs and ladders
• Ability to push and pull up to 50 lbs; occasional handling of larger items (e.g., refrigerators, stoves, washers, dryers, dishwashers, furniture)
• Fine hand motor skills and hand coordination; ability to grip objects up to 60 lbs
• Normal visual acuity, peripheral vision, hearing, speech, color perception, depth perception, sense of smell, and tactile/texture perception
• Ability to operate power tools safely and tolerate occasional exposure to vibrating equipment
• Periods of seated desk work for planning, budgeting, scheduling, reporting, and documentation; frequent keyboard/keystroke activity, with frequent neck flexion and occasional rotation

Benefits