Corporate Administrative Services Lead

Job Summary

Flywheel Energy is seeking a Corporate Administrative Services Lead to help bridge the gap between our current operations and the scalable systems needed to support continued company growth. This role will lead process redesign and vendor oversight — building the administrative foundation for a large-company operating model. This role also serves as the corporate services liaison to the Facilities team, ensuring seamless coordination between administrative operations and the physical workplace.

 

*Only candidates currently in and around the OKC metro will be considered for this position. 

 

Key Responsibilities

• Mail Services & Physical Records: Redesign and improve processes for mail handling and physical file storage, establishing standardized procedures that scale with company growth.
• Vendor Management: Manage billing, RFPs, and vendor evaluations for administrative service providers. Provide day-to-day operational oversight to ensure service quality and cost efficiency.
• Facilities Liaison: Serve as the corporate administrative point of contact for OKC office facilities needs. Coordinate employee requests, maintenance, and services with the Facilities team; escalate issues appropriately and ensure timely resolution from an administrative standpoint.
• Administrative Helpdesk: Design and implement a helpdesk platform for tracking and managing administrative requests, improving visibility, accountability, and response times across the function.

Required Qualifications

• 3–5+ years of experience in administrative operations, office management, or a related field.
• Demonstrated ability to redesign and implement scalable administrative processes.
• Experience managing external vendors, including RFP processes and contract oversight.
• Familiarity with corporate facilities operations; ability to effectively coordinate with a dedicated Facilities team.
• Strong organizational skills and comfort operating in a fast-paced, evolving environment.
• Experience selecting, implementing, or managing helpdesk or ticketing platforms preferred.
• Excellent communication and interpersonal skills; able to collaborate across departments.

 

Preferred Qualifications

• Oil and Gas Corporate Office Management experience is preferred
• Management/people leader experience is preferred