Human Resources Generalist, Diocese of Allentown

DIOCESE OF ALLENTOWN

Office of Human Resources

Position Description

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Position Title: Human Resources Generalist

FLSA: Exempt

Reports to: Executive Director of Human Resources

 

Job Function: The Administrative offices at the Diocese of Allentown is in search of an experienced individual to maintain a steady flow of work to meet operating time frames for the Executive Director of Human Resources and staff of the Office of Human Resources. The ideal candidate will participate in the day-to-day administration of policies and programs covering recruitment onboarding for all diocesan entities and duties including the following:

• Prepare and maintain personnel files for all administrative Diocesan employees. Record and maintain employee job description and performance review data and files.

 

• Act as Local Safe Environment Coordinator for Administration in conjunction with Safe Environment department. Ensure that all new hires have required background checks and clearances in place prior to starting. Responsible for maintaining documentation in personnel files.

 

• Assist Pension Manager with responding to all pension-related inquiries from active employees, term non-vested employees, term vested employees and retirees.

 

• Assist employees with questions concerning the employees vacation accrual, balances, and request for time off.

 

• Assists Pastors, Principals and Administrators with the preparation of up-to-date job descriptions. Post job description and/or advertisement on the Diocesan career site.

 

• Receive, log and review resumes; send acknowledgement to applicants. Schedule interviews, as requested.

 

• Facilitate new hire materials and new hire orientations and onboarding for the administration.

 

• Initiate offboarding processes when an employee leaves employment.

 

• Will assist the Human Resources Manager with ACA preparation and reporting.

 

• Maintain employee phone directories for MLK & administrative offices.

 

• Order and proof employee business cards as requested.

 

• Assist with unemployment forms and questions for all locations.

 

• Train new bookkeepers on new hire paperwork processes and other HR functions.

 

• General administrative support for Human Resources team.

 

• Complete employment verifications as needed.

 

• Develop and maintain spreadsheets, reports and forms as required.

 

• Assists with the preparation of reports, etc. for meetings and events.

 

• Prepare monthly birthday posting and maintain list, assist with preparation for luncheons and other employee centered events.

 

• Functions as additional contact person for all diocesan human resource-related matters.

 

• Performs other duties as required and/or assigned.

 

Additional Conditions of Employment

Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church in regard to matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

 

Educational Requirements:

• Bachelor's Degree in Business Administration or other related field; or equivalent combination of education & experience.

 

• 3+ years of Human Resources experience required, with a minimum of experience in two or more functional areas of Human Resources.

 

• Degree or certificate in Human Resources a plus.

 

Other Requirements:

• Knowledge of principles and practices of Human Resources administration, including an understanding of federal and state employment laws.

 

• Effective oral and written communication skills & strong interpersonal skills. Our candidate must have the ability to communicate with all entities in a kind, prompt, and professional manner.

 

• Ability to establish and maintain healthy working relationships with people in course of work.

 

• Ability to objectively coach employees through complex, difficult, and sometimes highly sensitive issues.

 

• Ability to make recommendations to effectively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulations and/or law.

 

• Must possess outstanding time management and organizational skills and be flexible with the ability to prioritize projects as priorities change.

 

• Ability to maintain a high level of confidentiality and demonstrate dependability and trustworthiness is required. Must be self-motivated and capable of working independently as well as part of a team.

 

• Excellent computer skills in Microsoft Office required and willingness to learn other applications as required.

 

• Valid Pennsylvania driver's license.

 

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

 

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear; frequent use of equipment that includes repetitive motions and utilization of a computer. Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl, lift and/or move. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

 

Working Conditions: Normal office working conditions. Work hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. May be required occasionally to work in excess of/outside of normal work hours.

 

Interested applicants must submit a cover letter and resume via email or to the following:

[email protected]

FAX: 610-439-7693

Diocese of Allentown

Attn: Human Resources

P.O. Box F

Allentown, PA 18105-1538

 

EOE M/F/D/V