152089

Minimum Qualifications: 
Bachelor’s degree or equivalent and 2 years of office related experience.

Job Summary: 
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. 
(Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)

Job Duties:

(Financial related tasks) 

• Maintains financial stability of Process through effective and accurate inventory control and cost analysis. 
• Compiles and prepares detailed financial, statistical, and annual reports for Process/Department. 
• Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues. 
• Conducts cost studies and monitors Process’ charge structure/billing system. 
• Monitors the Process’ accounts receivable and posting of revenues. 
• Analyzes financial data and initiates appropriate action when necessary. 
• Develops and maintains annual accounting and budget reports. 
• Identifies variances in expenditures and makes recommendations for resolution. 
• Participates in Process budget discussion and develops Process budgets. 
• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader. 
• Trains others in financial duties and responsibilities. 

(HR related tasks) 

• Provides staff assistance in the development and interpretation of Human Resources policies and procedures. 
• Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations. 
• Serves as departmental liaison with Human Resources in regard to employee disciplinary and grievance issues.

(Customer Service) 

• Works with customers to provide improved reports. 
• Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary. 
• Responsible for administrative support tasks at the executive level. 
• Ensure smooth and seamless service in the executive office, managing day-to-day activities. 
• Ability to think independently and make decisions as necessary. 
• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors. 

(Miscellaneous) 

• Stays current with applicable policies, procedures, rules and regulations 
• Recommends, initiates, and facilitates the collaborative development of team process change and new programs. 
• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation. 
• Assists in Process projects by coordinating activities, maintaining records, and reporting on status. 
• Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction. 
• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills. 
• Adheres to internal controls and reporting structure. 
• Responsible for ordering and distributing supplies 
• Performs related duties as required.

Salary Range:
Commensurate with experience.
 

EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.