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Job Description
Job Id:
3093
# of Openings:
1
Internal Events Coordinator
Location: Kansas City, MO
Who We Are:
We design places where people love to be together.
Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.
We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We’re a global specialized design firm with local roots in 16 cities across the Americas. Populous offers the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.
What We Offer:
Professional & Personal Development Programs + Summer Hours + On-Site Gym (Dallas/KC) + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.
Who We Are Looking For:
The Internal Events Coordinator will lead coordination and seamless execution of internal events in Kansas City while supporting broader event initiatives across the Americas. They will manage logistics across multiple event types, supporting both internal stakeholders and external guests.
What Your Day Could Consist Of:
- Leading coordination and execution of Populous Kansas City events, including Speaker Series, Lunch & Learns, All Staff meetings, and other office programming.
- Supporting events involving external organizations and internal client-facing meetings.
- Coordinating event logistics across office spaces, including shared conference areas.
- Manage event approval processes, scheduling and location coordination.
- Coordinating food and beverage planning in collaboration with internal stakeholders.
- Arranging guest access, parking and security logistics.
- Ensuring event spaces are fully prepared, including signage, setup and vendor coordination.
- Oversight of event setup, execution and cleanup.
- Serving as point of contact for vendors, caterers and external partners.
- Greeting and managing guest experience throughout events.
- Monitoring event flow and ensuring adherence to expectations and policies.
- Assisting with Americas-based events outside of Kansas City, including travel coordination, meeting logistics and reservations.
- Supporting leadership meetings, office visits and special events.
Requirements For Success:
- Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
- Positive and professional attitude, with consistent hospitality mindset.
- Resourceful nature and excellent problem-solving capability.
- Detail-oriented, organized, learns quickly and adapts to new responsibilities.
- Ability to effectively manage sensitive and confidential information.
- Ability to anticipate and proactively prepare for what is needed to successfully execute events.
- Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, demands and timelines.
- Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
- Proficiency in Microsoft Office programs required, particularly Outlook, Word, Excel, and PowerPoint.
Essential Qualifications:
- Bachelor’s Degree in a related field or equivalent experience
- 1-3 years of experience in event coordination, hospitality, or administrative support
Additional Details:
- Event execution involves standing and walking for extended periods and requires ability to work occasional long hours, including evenings and weekends, as dictated by event schedules and requirements.
Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.
No. 1 Most Innovative Company in Architecture by Fast Company
No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants
No. 1 Architecture Firm in Cultural Facilities by BD+C
No. 1 Architecture Firm in Convention Centers by BD+C
No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C
Find us here - https://populous.com/careers
Instagram: @WeArePopulous
X: @Populous
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