Assistant Administration Manager
Job Description
Job Summary
The job holder is responsible for providing essential coordination and administrative support to senior management across various departments, facilitating operational efficiency and effectiveness. Key responsibilities include managing schedules, organizing meetings, handling correspondence, and maintaining accurate records. The job holder should possess a relevant degree and experience in administrative support, along with strong organizational skills and proficiency in office software. Excellent communication and collaboration abilities are essential for this position. The job holder plays a critical role in maintaining high standards of operational excellence, offering an opportunity to make a meaningful impact within a dynamic and collaborative environment.
The Job
You will:
- Provide administrative and secretarial support to department heads and teams.
- Prioritize and arrange internal and external meetings, travel schedules, and bookings for executives.
- Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
- Compile and prepare various documents, including reports, meeting papers, agendas, and presentations.
- Assist in preparing and monitoring departmental budgets and expenses.
- Organize meetings, conferences, and workshops, and prepare agendas and minutes.
About You
You should have:
- Tertiary education or degree holders in Business Administration Secretarial Studies, or related disciplines is preferred
- A minimum of 5 to 8 years of relevant work experience in operations, administration, or secretarial support, preferably in sizable organizations.
Terms of Employment
The level of appointment will be commensurate with qualification and experience.
How to Apply
Please send your resume, complete with expected salary and job reference by clicking the Apply Now button.
We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.